Executive Assistant

Location: Abu Dhabi The Executive Assistant will provide administrative and organizational support to the Senior Director, ensuring the efficient coordination of daily activities, meetings, correspondence, and business commitments. The role requires a highly organized, proactive, and detail-oriented individual who can manage multiple administrative tasks, maintain confidentiality, and support the smooth execution of the Senior Director's day-to-day responsibilities. Key Responsibilities • Calendar Management: Maintain and coordinate the Senior Director's calendar, schedule appointments, and manage meeting requests. • Meeting Coordination: Arrange internal and external meetings, prepare meeting materials, coordinate logistics, and follow up on action points. • Travel Arrangements: Assist with business travel bookings, hotel reservations, transportation, and travel itineraries when required. • Administrative Support: Prepare, format, and organize presentations, reports, correspondence, and other business documents. • Communication Management: Handle incoming calls, emails, and requests, ensuring timely responses and appropriate follow-ups. • Internal Coordination: Liaise with department heads, employees, and external stakeholders to facilitate communication and ensure smooth coordination. • Task Follow-ups: Track pending requests, deadlines, and assigned action items to ensure timely completion. • Document Management: Maintain organized records, confidential files, and important business documents. • General Support: Provide day-to-day administrative assistance and undertake other duties as assigned by the Senior Director. • Arabic Communication: Assist with Arabic correspondence, communications, document coordination, and interactions with Arabic-speaking stakeholders. Qualifications & Experience • Bachelor's degree in Business Administration, Management, or a related field preferred. • 4+ years of experience in an Executive Assistant, Personal Assistant, Administrative Assistant, or similar role. • Fluency in Arabic and English (both written and spoken) is mandatory. • Previous experience supporting senior management or department heads is an advantage. • Excellent organizational, coordination, and time-management skills. • Strong written and verbal communication skills in English. • Proficiency in Microsoft Office applications, particularly Outlook, Word, Excel, and PowerPoint. • Ability to handle confidential information with professionalism and discretion. • Strong attention to detail and ability to manage multiple priorities. Key Competencies • Strong organizational and administrative skills • Professional communication and interpersonal skills • Time management and prioritization • Attention to detail • Proactive approach and willingness to learn • Confidentiality and professionalism

Bachelor's degree in Business Administration, Management, or a related field preferred. 4+ years of experience in an Executive Assistant, Personal Assistant, Administrative Assistant, or similar role. Fluency in Arabic and English (both written and spoken) is mandatory. Previous experience supporting senior management or department heads is an advantage. Proficiency in Microsoft Office applications, particularly Outlook, Word, Excel, and PowerPoint. Ability to handle confidential information with professionalism and discretion. Strong attention to detail and ability to manage multiple priorities.

Calendar Management: Maintain and coordinate the Senior Director's calendar, schedule appointments, and manage meeting requests. Meeting Coordination: Arrange internal and external meetings, prepare meeting materials, coordinate logistics, and follow up on action points. Travel Arrangements: Assist with business travel bookings, hotel reservations, transportation, and travel itineraries when required. Administrative Support: Prepare, format, and organize presentations, reports, correspondence, and other business documents. Communication Management: Handle incoming calls, emails, and requests, ensuring timely responses and appropriate follow-ups. Internal Coordination: Liaise with department heads, employees, and external stakeholders to facilitate communication and ensure smooth coordination. Task Follow-ups: Track pending requests, deadlines, and assigned action items to ensure timely completion. Document Management: Maintain organized records, confidential files, and important business documents. General Support: Provide day-to-day administrative assistance and undertake other duties as assigned by the Senior Director. Arabic Communication: Assist with Arabic correspondence, communications, document coordination, and interactions with Arabic-speaking stakeholders.