Operations & Executive Support Coordinator

We’re Hiring | Operations & Executive Support Coordinator 📍 Riyadh, Saudi Arabia Impact Arabia Building Solutions Company We are looking for a proactive, detail-oriented professional to coordinate daily business operations, maintain accurate records, and provide executive and administrative support. Key Responsibilities • Process sales and purchase transactions in Daftra, ensuring accurate quantities, prices, and supporting documents. • Prepare quotations, sales orders, purchase orders, delivery documents, and invoices within assigned authority. • Follow up on customer orders from PO receipt through warehouse preparation, delivery, and documentation completion. • Coordinate with the warehouse keeper and accountant to ensure stock movements are properly documented and recorded. • Maintain complete electronic files for each transaction, including correspondence, approvals, invoices, and signed delivery notes. • Monitor opportunities and deadlines on the Etimad platform and coordinate tender documentation for management review and approval. • Manage correspondence, schedule meetings, prepare meeting minutes, and follow up on management assignments. • Prepare daily order updates and weekly operational reports using Excel, highlighting pending tasks, delays, and missing documents. • Coordinate with customers, suppliers, and transport providers to resolve outstanding matters. Requirements • At least 4 years of relevant experience in the building materials industry, including sales and purchasing coordination. • Strong hands-on proficiency in Daftra and a sound understanding of ERP workflows. • Practical experience with the Etimad platform and tender documentation. • Advanced Excel skills, including PivotTables, XLOOKUP/VLOOKUP, SUMIFS, data validation, and reporting. • Good spoken and written English, with the ability to handle Arabic business correspondence. • Understanding of inventory movements, costing, and units of measurement. • Excellent document management, organization, and follow-up skills. • Ability to prioritize tasks, maintain confidentiality, and work independently. This role works closely with the warehouse keeper and accountant, with clearly defined responsibilities and approval limits. Salary & Benefits • Monthly salary: SAR 2,500–3,000. • Company-provided shared accommodation. • Medical insurance. • Flight tickets. • Annual leave. Shortlisted candidates will complete a practical assessment covering Daftra, Excel, and order documentation. 📩 To apply, please send your CV via LinkedIn direct message, highlighting your experience in building materials, Daftra, and Etimad.

At least 4 years of relevant experience in the building materials industry, including sales and purchasing coordination. Strong hands-on proficiency in Daftra and a sound understanding of ERP workflows. Practical experience with the Etimad platform and tender documentation. Advanced Excel skills, including PivotTables, XLOOKUP/VLOOKUP, SUMIFS, data validation, and reporting. Good spoken and written English, with the ability to handle Arabic business correspondence. Understanding of inventory movements, costing, and units of measurement. Excellent document management, organization, and follow-up skills. Ability to prioritize tasks, maintain confidentiality, and work independently.

Process sales and purchase transactions in Daftra, ensuring accurate quantities, prices, and supporting documents. Prepare quotations, sales orders, purchase orders, delivery documents, and invoices within assigned authority. Follow up on customer orders from PO receipt through warehouse preparation, delivery, and documentation completion. Coordinate with the warehouse keeper and accountant to ensure stock movements are properly documented and recorded. Maintain complete electronic files for each transaction, including correspondence, approvals, invoices, and signed delivery notes. Monitor opportunities and deadlines on the Etimad platform and coordinate tender documentation for management review and approval. Manage correspondence, schedule meetings, prepare meeting minutes, and follow up on management assignments. Prepare daily order updates and weekly operational reports using Excel, highlighting pending tasks, delays, and missing documents. Coordinate with customers, suppliers, and transport providers to resolve outstanding matters.