Executive Assistant | مساعد /ـة تنفيذي /ـة

🚨 WE’RE HIRING | EXECUTIVE ASSISTANT 🚨 نبحث عن مساعد/ـة تنفيذي/ـة 📍 Location: Jeddah, Saudi Arabia | جدة At Frontline, we’re looking for a highly organized, proactive, and detail-oriented Executive Assistant to support senior management and ensure smooth daily operations within the CEO Office. The ideal candidate will have excellent communication skills, strong organizational abilities, and the ability to manage multiple priorities while maintaining professionalism and confidentiality. في فرونت لاين، نبحث عن مساعد/ـة تنفيذي/ـة يتمتع بمهارات تنظيمية عالية وروح المبادرة والاهتمام بالتفاصيل، لدعم الإدارة العليا وضمان سير الأعمال اليومية بكفاءة داخل المكتب التنفيذي. نبحث عن شخص يمتلك مهارات تواصل متميزة، وقدرة على إدارة الأولويات والمهام المتعددة، مع الالتزام بالاحترافية والسرية التامة. Key Responsibilities | المهام الرئيسية * Manage the CEO’s calendar, schedule meetings, and coordinate appointments. * Prepare meeting agendas, take minutes, and follow up on action items. * Draft, review, and manage professional emails and business correspondence in Arabic and English. * Prepare presentations, reports, executive summaries, and other business documents. * Coordinate communication between senior management, departments, clients, and external stakeholders. * Track assigned tasks, deadlines, and follow-ups to ensure timely completion. * Organize meetings, business trips, appointments, and other executive arrangements. * Handle confidential information and administrative matters with professionalism. * إدارة جدول أعمال الرئيس التنفيذي وتنظيم الاجتماعات والمواعيد. * إعداد جداول الاجتماعات وتدوين المحاضر ومتابعة المهام والتوصيات. * صياغة ومراجعة وإدارة المراسلات والبريد الإلكتروني باللغتين العربية والإنجليزية. * إعداد العروض التقديمية والتقارير والملخصات التنفيذية والمستندات الإدارية. * التنسيق بين الإدارة العليا والأقسام المختلفة والعملاء والجهات الخارجية. * متابعة المهام والمواعيد النهائية والتأكد من إنجازها في الوقت المحدد. * تنظيم الاجتماعات ورحلات العمل والمواعيد والترتيبات التنفيذية. * التعامل مع المعلومات السرية والمهام الإدارية بمهنية واحترافية. Requirements | المتطلبات * 2+ years of experience in executive assistance, administration, or office coordination. * Excellent written and verbal communication skills in Arabic and English. * Strong organizational, multitasking, and time-management skills. * Proficiency in Microsoft Office, especially PowerPoint, Word, and Excel. * Excellent email drafting, reporting, and presentation skills. * Strong attention to detail, problem-solving, and follow-up abilities. * High level of professionalism, discretion, and confidentiality. * خ

2+ years of experience in executive assistance, administration, or office coordination. Excellent written and verbal communication skills in Arabic and English. Strong organizational, multitasking, and time-management skills. Proficiency in Microsoft Office, especially PowerPoint, Word, and Excel. Excellent email drafting, reporting, and presentation skills. Strong attention to detail, problem-solving, and follow-up abilities. High level of professionalism, discretion, and confidentiality.

Manage the CEO’s calendar, schedule meetings, and coordinate appointments. Prepare meeting agendas, take minutes, and follow up on action items. Draft, review, and manage professional emails and business correspondence in Arabic and English. Prepare presentations, reports, executive summaries, and other business documents. Coordinate communication between senior management, departments, clients, and external stakeholders. Track assigned tasks, deadlines, and follow-ups to ensure timely completion. Organize meetings, business trips, appointments, and other executive arrangements. Handle confidential information and administrative matters with professionalism.