Tendering Coordinator

Role Purpose: The Tendering Coordinator is responsible for managing and coordinating the tendering process to ensure timely and accurate submissions. This role involves collaborating with various departments to gather necessary information, preparing tender documents, and facilitating communication between stakeholders. The Tendering Coordinator plays a vital role in enhancing the efficiency of the tendering process and supporting the organization’s business development efforts. Key Activities: • Coordinate the preparation of tender documents, ensuring all required information is included. • Gather and compile data from various departments for accurate tender submissions. • Review tender documents for compliance with specifications and requirements. • Facilitate communication between internal teams and external stakeholders throughout the tendering process. • Attend pre-bid meetings and site visits to gather relevant information. • Ensure all team members are informed of deadlines and responsibilities related to tenders. • Maintain an organized filing system for tender documents and related correspondence. • Track and monitor the status of submitted tenders and follow up as necessary. • Assist in the preparation of reports and presentations related to tender activities. • Identify opportunities to improve the tendering process and documentation practices. • Stay updated on industry trends and best practices in tendering and procurement. Industry / Domain: Construction Necessary Knowledge and Experience: • Minimum of 3 years of experience in tendering, procurement, or a related field. • Strong understanding of the tendering process and documentation requirements. • Excellent organizational and time management skills to handle multiple tenders simultaneously. Education and Certification Minimum Requirements: • Bachelor’s degree in business administration, Construction Management, or a related field. • Certification in Project Management or Procurement. Job Specific Technical Skills: • Proficient in MS Office Suite and tender management software. • Strong communication skills for effective interaction with internal and external stakeholders. • Attention to detail and ability to work under tight deadlines. • Familiarity with construction industry standards and practices is a plus.