Receptionist/ Front of House Coordinator

Job title: Receptionist / Front of House Coordinator Location: DIFC, Dubai, UAE (on-site) Employment type: Full-time About us Rabdan International Holding is an energy company based in DIFC, Dubai. We are looking for a polished, professional Receptionist to be the first point of contact for our clients, partners and visitors, and to provide reliable day-to-day support to our team so the office runs smoothly. The role You will run our front desk and give every guest and caller a warm, professional welcome. You will also take ownership of the smooth day-to-day running of the office and support the team with administration. Key responsibilities Front of house • Welcome and assist visitors and clients in a professional manner • Answer, screen and direct incoming calls and emails • Manage meeting room bookings, and prepare rooms and refreshments for meetings • Handle incoming and outgoing mail, couriers and deliveries • Maintain a tidy, well-presented reception and office area • Keep visitor logs and a secure visitor access process Office operations • Oversee the daily running of the office, making sure facilities, equipment and IT are working properly • Coordinate with building management, vendors and maintenance contractors, and follow up on repairs and service issues • Manage office supplies, stationery and pantry stock, including ordering and tracking against budget • Obtain quotations, raise purchase requests and follow up on vendor invoices and payments • Track and renew office-related contracts, insurance, licences and service agreements • Keep office records, filing systems and company documents organised and up to date • Maintain petty cash records and prepare monthly expense reconciliations • Support health and safety procedures, including emergency contacts and access cards Administrative support • Support senior management with calendar scheduling, meeting coordination and minutes • Arrange travel booking and hotel reservations for staff. • Prepare letters, memos, presentations and basic reports • Help coordinate onboarding for new joiners (workstation setup, access, welcome pack) • Assist the organisation with ad-hoc tasks and projects as required Requirements • 2+ years’ experience as a Receptionist, Front of House, Guest Relations or similar role, ideally in a corporate or premium service environment • Experience with office administration, vendor coordination or facilities support is an advancatage • Excellent spoken and written English. A second language is an advantage • Professional presentation and a confident, friendly manner • Strong organisational skills, attention to detail and the ability to multitask • Proactive, able to take ownership and work independently • Proficient in MS Office (Outlook, Word, Excel, PowerPoint) • Discretion when handling confidential information • Based in Dubai Show more Show less

2+ years’ experience as a Receptionist, Front of House, Guest Relations or similar role, ideally in a corporate or premium service environment. Experience with office administration, vendor coordination or facilities support is an advancatage. Excellent spoken and written English. A second language is an advantage. Professional presentation and a confident, friendly manner. Strong organisational skills, attention to detail and the ability to multitask. Proactive, able to take ownership and work independently. Proficient in MS Office (Outlook, Word, Excel, PowerPoint). Discretion when handling confidential information. Based in Dubai.

Front of house: Welcome and assist visitors and clients in a professional manner; Answer, screen and direct incoming calls and emails; Manage meeting room bookings, and prepare rooms and refreshments for meetings; Handle incoming and outgoing mail, couriers and deliveries; Maintain a tidy, well-presented reception and office area; Keep visitor logs and a secure visitor access process. Office operations: Oversee the daily running of the office, making sure facilities, equipment and IT are working properly; Coordinate with building management, vendors and maintenance contractors, and follow up on repairs and service issues; Manage office supplies, stationery and pantry stock, including ordering and tracking against budget; Obtain quotations, raise purchase requests and follow up on vendor invoices and payments; Track and renew office-related contracts, insurance, licences and service agreements; Keep office records, filing systems and company documents organised and up to date; Maintain petty cash records and prepare monthly expense reconciliations; Support health and safety procedures, including emergency contacts and access cards. Administrative support: Support senior management with calendar scheduling, meeting coordination and minutes; Arrange travel booking and hotel reservations for staff; Prepare letters, memos, presentations and basic reports; Help coordinate onboarding for new joiners (workstation setup, access, welcome pack); Assist the organisation with ad-hoc tasks and projects as required.