Operations Coordinator – Training, Education & Commercial Events

Location: Riyadh, Saudi Arabia | Hybrid | Full-time Seniority Level: Associate Reports to: Commercial Operations Manager About SOI SOI (Standard of Implementation | معيار التطبيق) is a Riyadh-based business solutions agency providing specialized operational services to organizations across various sectors in Saudi Arabia. We support local and international clients, including leading medical device companies, hospitals, and corporate organizations. The Role We are looking for an Operations Coordinator to take ownership of projects across our training and education, commercial events, and procurement and logistics business units. You will coordinate projects from planning through completion, managing suppliers, procurement, budgets, logistics, and on-site operations. Working closely with the Commercial Operations Manager, you will gain hands-on experience across different projects before progressively taking independent ownership of assignments, typically within the first 90 days. What You'll Do • Coordinate projects from planning through execution and closeout. • Manage suppliers across venues, AV, fabrication, printing, photography, catering, staffing, transport, and equipment. • Raise purchase orders, arrange logistics, and monitor costs against approved budgets. • Coordinate medical equipment transfers between hospitals and sites, ensuring documented delivery. • Oversee on-site operations for training programmes, workshops, and commercial events. • Maintain project checklists, budgets, and records using Excel and SharePoint. • Complete project closeouts, including actual costs and supplier performance evaluations. • Follow established operational procedures and recommend improvements. What You Bring • 2–4 years of experience in event operations, project coordination, procurement, or logistics. • Experience in healthcare, medical devices, pharmaceuticals, training programmes, or corporate events is an advantage. • Strong organisational skills and the ability to manage multiple projects simultaneously. • Confidence in supplier negotiations, follow-ups, and deadline management. • Good Excel skills and experience working with budgets and checklists. • Fluency in Arabic and English, written and spoken. • Flexibility to work around event schedules and travel within Saudi Arabia. • A valid Saudi driving licence. Why SOI? SOI is among Saudi Arabia's leading specialist agencies, recognized for its ability to understand, facilitate, localise, and deliver some of the Kingdom's most advanced and complex training and education programmes. As we continue to expand rapidly, you'll have the opportunity to work alongside esteemed industry partners, contribute to high-profile projects, and gain exposure to specialized operations. We offer a collaborative and supportive work environment, forward-thinking leadership, and a hybrid work model that balances flexibility with the operational needs of our projects. At SOI, you'll have the opportunity to take ownership, develop your capabilities, and grow professionally alongside an expanding organization. Show more Show less

2–4 years of experience in event operations, project coordination, procurement, or logistics. Experience in healthcare, medical devices, pharmaceuticals, training programmes, or corporate events is an advantage. Fluency in Arabic and English, written and spoken. A valid Saudi driving licence.

Coordinate projects from planning through execution and closeout. Manage suppliers across venues, AV, fabrication, printing, photography, catering, staffing, transport, and equipment. Raise purchase orders, arrange logistics, and monitor costs against approved budgets. Coordinate medical equipment transfers between hospitals and sites, ensuring documented delivery. Oversee on-site operations for training programmes, workshops, and commercial events. Maintain project checklists, budgets, and records using Excel and SharePoint. Complete project closeouts, including actual costs and supplier performance evaluations. Follow established operational procedures and recommend improvements.