Receptionist (UAE National): Legal Services

We are looking for a Receptionist for a Global Law Firm company based in Dubai. Location – Dubai, UAE Salary – 15,000 – 17,000 AED/month Qualifications & Experience: • Must be a UAE National (Emirati) as part of the company’s Emiratisation programme. • Previous experience in a Receptionist, Front of House, Client Services, Facilities Support, or similar customer-facing role is preferred. • Experience within a professional services environment is highly desirable. • Excellent interpersonal, verbal, and written communication skills. • Strong customer service and client-facing skills, with a professional and approachable manner. • Highly organised with excellent time management and attention to detail. • Ability to manage multiple priorities and consistently deliver tasks on time and to a high standard. • Confident working independently within a fast-paced, high-pressure environment. • Strong team player with a proactive approach and high degree of initiative. • Ability to remain calm, professional, and efficient when working under pressure. • Enthusiastic, flexible, and solutions-focused with a strong can-do attitude. • Good working knowledge of Microsoft Office and standard IT applications. • Strong relationship-building skills with the ability to communicate effectively with clients, colleagues, suppliers, and third-party service providers. • Professional presentation and commitment to maintaining high standards within a client-facing environment. Key Responsibilities: • Provide a professional meet-and-greet service for clients, visitors, and employees in line with client service standards. • Manage meeting room bookings, visitor badges, car parking arrangements, catering requirements, and room set-up. • Prepare meeting rooms according to booking requirements, including layouts and AV equipment. • Ensure reception areas, meeting rooms, hospitality suites, and other client-facing areas are maintained to a high standard. • Liaise with external catering providers to coordinate refreshments and hospitality requirements. • Operate telephone and intercom systems and handle incoming enquiries professionally. • Manage and control visitor and security access passes in coordination with external security providers. • Support the monitoring, ordering, storage, and distribution of office stationery and supplies. • Manage incoming and outgoing post, including sorting, internal distribution, and external mail processing. • Provide support with office moves and other facilities-related activities when required. • Maintain high standards of customer care for internal colleagues, external clients, and visitors. • Work collaboratively with internal teams and third-party service providers to ensure efficient facilities and office support. • Support the delivery of agreed service levels and KPIs. • Follow applicable health and safety policies and procedures, helping maintain a safe working environment. • Provide additional administrative and facilities support as required to meet business needs. About the Role: We are seeking a professional, organised, and customer-focused Receptionist to provide exceptional front-of-house and facilities support within a fast-paced professional environment in Dubai. You will be responsible for creating a welcoming experience for clients and visitors while supporting the smooth day-to-day operation of the office. The role combines reception, client hospitality, meeting room coordination, facilities support, and general administration, requiring excellent communication skills, attention to detail, and a proactive approach. The ideal candidate will be confident working with clients and senior stakeholders while maintaining the highest standards of professionalism and customer service. Show more Show less

Must be a UAE National (Emirati) as part of the company’s Emiratisation programme. Previous experience in a Receptionist, Front of House, Client Services, Facilities Support, or similar customer-facing role is preferred. Experience within a professional services environment is highly desirable. Excellent interpersonal, verbal, and written communication skills. Strong customer service and client-facing skills, with a professional and approachable manner. Highly organised with excellent time management and attention to detail. Ability to manage multiple priorities and consistently deliver tasks on time and to a high standard. Confident working independently within a fast-paced, high-pressure environment. Strong team player with a proactive approach and high degree of initiative. Ability to remain calm, professional, and efficient when working under pressure. Enthusiastic, flexible, and solutions-focused with a strong can-do attitude. Good working knowledge of Microsoft Office and standard IT applications. Strong relationship-building skills with the ability to communicate effectively with clients, colleagues, suppliers, and third-party service providers. Professional presentation and commitment to maintaining high standards within a client-facing environment.

Provide a professional meet-and-greet service for clients, visitors, and employees in line with client service standards. Manage meeting room bookings, visitor badges, car parking arrangements, catering requirements, and room set-up. Prepare meeting rooms according to booking requirements, including layouts and AV equipment. Ensure reception areas, meeting rooms, hospitality suites, and other client-facing areas are maintained to a high standard. Liaise with external catering providers to coordinate refreshments and hospitality requirements. Operate telephone and intercom systems and handle incoming enquiries professionally. Manage and control visitor and security access passes in coordination with external security providers. Support the monitoring, ordering, storage, and distribution of office stationery and supplies. Manage incoming and outgoing post, including sorting, internal distribution, and external mail processing. Provide support with office moves and other facilities-related activities when required. Maintain high standards of customer care for internal colleagues, external clients, and visitors. Work collaboratively with internal teams and third-party service providers to ensure efficient facilities and office support. Support the delivery of agreed service levels and KPIs. Follow applicable health and safety policies and procedures, helping maintain a safe working environment. Provide additional administrative and facilities support as required to meet business needs.