Executive Assistant

About Aanaab Aanaab is a Human Capital Development company that helps individuals and organizations build capabilities, improve performance, and achieve sustainable growth. We are looking for a highly organized and proactive Executive Assistant to provide direct support to the CEO and ensure the smooth coordination of day-to-day executive activities. Key Responsibilities • Manage the CEO's calendar, appointments, meetings, and daily priorities. • Coordinate internal and external meetings, including agendas, materials, and logistics. • Prepare meeting notes, track action items, and follow up on agreed actions and deadlines. • Manage and prioritize correspondence, communications, and requests directed to the CEO. • Draft and prepare emails, letters, presentations, reports, and other business documents. • Coordinate travel arrangements, including flights, accommodation, transportation, and itineraries. • Coordinate with internal departments and external stakeholders on requests, updates, approvals, and meetings. • Maintain accurate and confidential executive records and documentation. • Support the CEO in preparing for leadership meetings, Board meetings, presentations, events, and external engagements. • Proactively follow up on pending tasks and priorities to ensure timely completion Requirements • Bachelor's degree in Business Administration, Management, Office Administration, or a related field. • 3-5 years of relevant experience as an Executive Assistant, Personal Assistant, Administrative Assistant, or similar role. • Previous experience supporting a CEO, senior executive, or senior management is preferred. • Strong experience in calendar management, meeting coordination, business correspondence, and follow-up. • Excellent organizational and time-management skills with the ability to manage competing priorities. • Strong attention to detail and a high level of confidentiality and discretion. • Strong written and verbal communication skills. • Proficiency in Microsoft Office and/or Google Workspace. • Professional proficiency in Arabic and English. • Ability to work independently, take ownership, and proactively follow through on assigned actions Benefits • Medical insurance (as per company policy). • Supportive and collaborative work environment. • Open and collaborative culture. • Continuous learning and growth opportunities. • High level of autonomy and ownership. • Opportunity to make a real impact Show more Show less

Bachelor's degree in Business Administration, Management, Office Administration, or a related field. 3-5 years of relevant experience as an Executive Assistant, Personal Assistant, Administrative Assistant, or similar role. Previous experience supporting a CEO, senior executive, or senior management is preferred. Strong experience in calendar management, meeting coordination, business correspondence, and follow-up. Excellent organizational and time-management skills with the ability to manage competing priorities. Strong attention to detail and a high level of confidentiality and discretion. Strong written and verbal communication skills. Proficiency in Microsoft Office and/or Google Workspace. Professional proficiency in Arabic and English. Ability to work independently, take ownership, and proactively follow through on assigned actions.

Manage the CEO's calendar, appointments, meetings, and daily priorities. Coordinate internal and external meetings, including agendas, materials, and logistics. Prepare meeting notes, track action items, and follow up on agreed actions and deadlines. Manage and prioritize correspondence, communications, and requests directed to the CEO. Draft and prepare emails, letters, presentations, reports, and other business documents. Coordinate travel arrangements, including flights, accommodation, transportation, and itineraries. Coordinate with internal departments and external stakeholders on requests, updates, approvals, and meetings. Maintain accurate and confidential executive records and documentation. Support the CEO in preparing for leadership meetings, Board meetings, presentations, events, and external engagements. Proactively follow up on pending tasks and priorities to ensure timely completion.