Administrative Assistant

Job Purpose To provide efficient administrative and organizational support to management and ensure the smooth execution of daily administrative operations by coordinating schedules, correspondence, meetings, documents, and follow-up activities. Key Responsibilities • Manage and coordinate appointments, meetings, and daily schedules. • Prepare correspondence, letters, reports, forms, and other administrative documents. • Handle incoming calls, emails, and messages and ensure they are directed to the appropriate personnel. • Organize, maintain, and archive physical and electronic files and documents. • Coordinate meetings, prepare agendas, and record meeting minutes when required. • Follow up on assigned tasks and administrative requests and provide regular updates to the direct manager. • Coordinate internal and external correspondence and follow up on administrative transactions. • Prepare presentations, spreadsheets, and reports using Microsoft Office applications. • Welcome visitors and provide appropriate administrative support. • Assist in organizing events, official visits, and business meetings. • Maintain the confidentiality and security of company information and documents. • Perform any other administrative duties and responsibilities as assigned by the direct manager. Qualifications • Diploma or Bachelor's degree in Business Administration, Management, Secretarial Studies, or a related field. • Previous experience in administrative support or secretarial roles is preferred. • Proficiency in Microsoft Office applications, particularly Word, Excel, PowerPoint, and Outlook. • Strong organizational and time-management skills. • Good written and verbal communication skills in Arabic; proficiency in English is preferred. • Ability to multitask, prioritize responsibilities, and work effectively under pressure. • High level of accuracy and attention to detail. • Strong commitment to confidentiality and professional conduct. Skills & Competencies • Organization and time management. • Effective communication. • Follow-up and task completion. • Teamwork and collaboration. • Problem-solving skills. • Attention to detail and accuracy. • Flexibility and adaptability. • Professionalism and reliability. • Confidentiality and discretion. • Ability to learn and adapt quickly. Show more Show less