Office Manager

Office Manager Key Responsibilities • Manages the technical and administrative support tasks for the direct manager by coordinating meetings and providing all secretarial and office-related activities. • Contributes to the administrative support tasks for the direct manager by completing key tasks such as: • Scheduling meetings. • Arranging / redirecting calls and managing conference calls. • Travel bookings. • Ensures that all attendees are informed of the meeting agendas and schedules and ensures their alignment with the attendees’ schedules. • Ensures the preparation and drafting of meeting minutes and recording attendance. • Contributes to coordinating with relevant stakeholders to prepare the files and information required by the direct manager prior to key meetings. • Contributes to preparing requests and documents received by the direct manager according to priority. • Ensures the availability of office supplies in the direct manager’s office. • Oversees the management of incoming / outgoing mail and correspondence related to the direct manager. • Contributes to coordinating facilities management tasks (such as cleaning) and office-related tasks. • Oversees all tasks related to office hospitality services. • Adheres to the policies, work behaviors, and procedures of the organizational unit. • Performs any other tasks assigned by direct supervisors. Required Experience • Minimum of 6 years of experience in a relevant field. Education • Bachelor’s degree in Administration or any related field. Show more Show less

Minimum of 6 years of experience in a relevant field. Bachelor’s degree in Administration or any related field.

Key Responsibilities: Manages the technical and administrative support tasks for the direct manager by coordinating meetings and providing all secretarial and office-related activities. Contributes to administrative support tasks by completing key tasks such as scheduling meetings, arranging/redirecting calls and managing conference calls, travel bookings. Ensures attendees are informed of meeting agendas and schedules, prepares and drafts meeting minutes and records attendance. Coordinates with stakeholders to prepare files and information for the direct manager prior to key meetings. Prepares requests and documents received by the direct manager according to priority. Ensures availability of office supplies in the direct manager’s office. Manages incoming/outgoing mail and correspondence related to the direct manager. Coordinates facilities management tasks (such as cleaning) and office-related tasks. Oversees all tasks related to office hospitality services. Adheres to policies, work behaviors, and procedures of the organizational unit. Performs any other tasks assigned by direct supervisors.