Human Resources Executive

Company: Zeez International Group Location: Dubai, UAE Department: Human Resources Reports To: Management Employee Strength: Approximately 200 Employees Position Type: Full-Time UAE Driving Licence: Mandatory Job Summary Zeez International Group is looking for an experienced and hands-on HR Executive / HR Officer to independently manage the day-to-day HR requirements of approximately 200 employees across our operations. The role requires someone who is highly organised, firm but approachable, and capable of actively coordinating with employees, supervisors, station in-charges and Management. The HR Executive will be responsible for attendance and duty timing, leave management, payroll coordination, salary advances, employee welfare, staff documentation, disciplinary matters, recruitment support, onboarding/offboarding and general HR administration. This is a hands-on HR position that requires regular interaction with employees and occasional visits to different company locations. A valid UAE driving licence is mandatory. Key Responsibilities 1. Attendance & Duty Timing • Monitor the daily attendance of approximately 250 employees. • Check staff reporting times, late arrivals, absences, early departures and attendance irregularities. • Coordinate with Station In-Charges / Supervisors regarding missing or absent employees. • Maintain accurate attendance records for monthly payroll processing. • Monitor employee duty timings, weekly offs and shift schedules. • Ensure overtime and attendance information submitted by supervisors is accurate. • Follow up on repeated absenteeism, lateness and attendance-related issues. 2. Leave Management • Manage all employee annual leave, emergency leave, sick leave and unpaid leave requests. • Maintain an updated leave tracker for all employees. • Check leave eligibility and available balances before processing approvals. • Coordinate leave schedules with Operations to avoid manpower shortages. • Ensure employees return to duty on the approved date. • Follow up on employees who extend leave without approval. • Maintain proper documentation for all approved leave. 3. Payroll & Salary Coordination • Prepare and verify monthly HR inputs required for payroll. • Coordinate attendance, overtime, deductions, leave and other salary-related information. • Handle employee salary queries and discrepancies. • Maintain records of salary advances and employee deductions. • Process salary advance requests according to company policy and Management approval. • Ensure approved deductions and advances are correctly reflected in payroll. 4. Employee Welfare & Staff Relations • Act as a key point of contact for employee concerns and HR-related queries. • Regularly communicate with employees and understand workplace concerns. • Handle staff welfare matters professionally and confidentially. • Coordinate employee accommodation, transportation or other welfare matters where applicable. • Help resolve workplace conflicts between employees and supervisors. • Maintain a healthy relationship between employees, supervisors and Management. • Identify recurring staff concerns and bring important matters to Management's attention. 5. Employee Discipline & Performance • Monitor employee discipline, attendance and workplace behaviour. • Handle warning letters, show-cause notices and other disciplinary documentation. • Maintain proper records of disciplinary actions. • Coordinate with supervisors regarding repeated performance or behavioural issues. • Ensure disciplinary procedures are properly documented and consistently followed. • Escalate serious employee matters to Management. 6. Recruitment & Manpower • Coordinate recruitment based on manpower requirements from different departments and locations. • Post vacancies, screen CVs and conduct initial interviews. • Coordinate interviews with department heads and Management. • Maintain a database of potential candidates for frequently required positions. • Assist with manpower planning and replacement requirements. • Coordinate joining dates and ensure positions are filled within the required timeframe. 7. Employee Onboarding & Offboarding • Manage the complete onboarding process for new employees. • Collect and verify required employee documents. • Coordinate employment documentation and internal approvals. • Conduct basic HR orientation for new employees. • Ensure new employees understand company rules, duty timings, attendance requirements and leave procedures. • Manage resignations, terminations, clearance and exit procedures. • Coordinate final settlements with Accounts and Management. • Conduct exit interviews where required. 8. HR Documentation & Employee Records • Maintain complete and updated employee files for approximately 250 employees. • Monitor document expiry dates and coordinate renewals in advance. • Ensure employee information remains accurate and confidential. 9. UAE Labour Compliance • Maintain working knowledge of UAE Labour Law and standard HR practices. 10. Branch / Station HR Coordination • Regularly coordinate with Station In-Charges and Supervisors regarding staff issues. • Visit company locations when required to address attendance, employee welfare, discipline or other HR matters. • Verify employee-related issues directly at the operational level rather than relying only on reports. • Ensure HR policies are consistently implemented across all company locations. Candidate Requirements • Minimum 3–5 years of HR experience, preferably within the UAE. • Experience handling a workforce of 100+ employees is strongly preferred. • Previous experience in companies with multiple branches, service centres, construction, facilities management, automotive, retail, hospitality or other manpower-intensive operations will be an advantage. • Good knowledge of UAE Labour Law and HR procedures. • Strong experience with attendance, payroll coordination, leave management and employee relations. • Ability to handle blue-collar and white-collar employees professionally. • Strong communication and conflict-resolution skills. • Must be organised and capable of managing multiple employee matters simultaneously. • Strong follow-up skills and attention to detail. • Good knowledge of MS Excel and HR reporting. • Ability to maintain confidentiality when dealing with employee information. • Must be willing to visit branches/stations when required. • Valid UAE Driving Licence is mandatory. Key Performance Indicators (KPIs) Performance will be measured based on: • Accuracy of attendance a

Minimum 3–5 years of HR experience, preferably within the UAE. Experience handling a workforce of 100+ employees is strongly preferred. Knowledge of UAE Labour Law and HR procedures. Strong experience with attendance, payroll coordination, leave management and employee relations. Ability to handle blue-collar and white-collar employees professionally. Must be willing to visit branches/stations when required. Valid UAE Driving Licence is mandatory.

Attendance & Duty Timing: Monitor daily attendance, manage attendance records for payroll, coordinate with station in-charges, monitor shift schedules and overtime. Leave Management: Manage annual, emergency, sick and unpaid leave; maintain leave tracker; coordinate with operations to avoid shortages; ensure proper documentation. Payroll & Salary Coordination: Prepare payroll inputs, coordinate salary-related information, handle salary queries, maintain records of salary advances and deductions. Employee Welfare & Staff Relations: Be a point of contact for employee concerns, communicate workplace matters, coordinate welfare, resolve conflicts, maintain healthy relationships across staff and management. Employee Discipline & Performance: Monitor discipline and behavior, manage warnings and disciplinary actions. Recruitment & Manpower: Coordinate recruitment, post vacancies, screen CVs, coordinate interviews, maintain candidate database, plan manpower. Onboarding & Offboarding: Manage onboarding, collect documents, coordinate documentation, conduct orientation, manage resignations and exit procedures. HR Documentation & Employee Records: Maintain files for ~250 employees, manage document expiries and confidentiality. UAE Labour Compliance: Maintain knowledge of UAE Labour Law. Branch/Station HR Coordination: Coordinate with station in-charges, visit locations as needed, ensure policy consistency across locations.