Administrative Assistant

Sketchbook Events is looking for an organised and proactive Administrative Assistant to support the day-to-day running of our growing business. While this is primarily an administrative position, you’ll also have the opportunity to support our team with a wide variety of operational and project-based tasks, giving you valuable exposure to the fast-paced world of live events and brand activations. No two days are the same, and we’re looking for someone who enjoys variety, takes pride in staying organised and is always willing to roll up their sleeves and help wherever needed. Responsibilities • Provide administrative support to the leadership team. • Manage calendars, meetings, travel arrangements and office administration. • Prepare presentations, proposals and business documents. • Research suppliers, venues, products and services. • Obtain quotations and assist with purchasing activities. • Assist with purchase orders, invoices and expense tracking. • Coordinate logistics for meetings, projects and company activities. • Liaise with suppliers, clients and external stakeholders. • Assist with permits, approvals and documentation where required. • Maintain accurate project files, trackers and records. • Support the team with operational tasks and occasional on-site project delivery. • Carry out general administrative duties to help ensure the smooth running of the business. What We’re Looking For The ideal candidate will: • Be highly organised with excellent attention to detail. • Enjoy research and finding practical solutions. • Be confident using Microsoft Office, particularly Word, PowerPoint and Excel. • Communicate professionally in spoken and written English. • Be able to manage multiple priorities in a busy environment. • Have a positive attitude and enjoy working as part of a team. • Be reliable, proactive and eager to learn. • Have an interest in creative businesses, marketing or events (experience is not required). Desirable (Not Essential) • Canva or Adobe Creative Suite. • Basic finance, bookkeeping or procurement experience. • UAE driving licence. • Social media or content creation experience. • Arabic language skills. Why Join Us? We’re looking for someone with strong organisational skills, a willingness to learn and a positive approach to work. In return, you’ll gain exposure to many different aspects of the business, work alongside an experienced team and have opportunities to develop your skills as the company grows. Show more Show less

The ideal candidate will: Be highly organised with excellent attention to detail; enjoy research and finding practical solutions; be confident using Microsoft Office, particularly Word, PowerPoint and Excel; communicate professionally in spoken and written English; be able to manage multiple priorities in a busy environment; have a positive attitude and enjoy working as part of a team; be reliable, proactive and eager to learn.