Executive Assistant - Brooki

PURPOSE OF THE ROLE: Brooki is scaling across the UAE and the GCC as a joint venture between Bellamy Holdings and Arada Food and Beverage. This role is the senior support and coordination point for the Middle East business: supporting UAE operations leadership, collaborating with the Brooki global team in Australia, and acting as the single interface into Arada corporate functions. PRIMARY RESPONSIBILITIES: • Support UAE operations leadership across the retail network and production facilities. • Maintain the UAE and GCC expansion roadmap and store opening tracker. • Act as the single interface into Arada corporate functions: legal, finance, HR, IT, leasing, projects, quality, marketing and procurement. • Route requisitions, payments and budget approvals through Arada. • Prepare reports and presentations for management reviews and committees. • Coordinate landlord and mall matters: handover, fit-out milestones, trading hours and guarantees. • Coordinate counsel on leases, licences, trademarks and collaboration agreements. • Administer trade licences, permits and visas, and keep an expiry register for renewals. • Prepare documents for signature, and own document control, filing and version control. • Manage supplier and vendor relationships, including onboarding, quotations and follow up. • Coordinate shipments, customs clearance, cargo insurance and deliveries. • Coordinate partner launches across the UAE and KSA, including commercial summaries and timelines. • Collaborate with the Brooki global team and provide a weekly picture of UAE and GCC status. • Manage calendars across time zones, and issue agendas, minutes and briefing documents. • Coordinate travel arrangements, itineraries and logistics for events and meetings. • Liaise between the COO and internal and external stakeholders. • Assist in drafting communications, memos and strategic updates. • Track every action to closure with an owner and a date, and flag anything stuck beyond 48 hours. • Maintain boards and trackers in Microsoft 365 and monday.com, and use AI tools daily. • Handle confidential information with discretion and professionalism. QUALIFICATIONS Bachelor degree or equivalent. EXPERIENCE • Minimum 6 years as an executive assistant, chief of staff or senior operations coordinator, preferably supporting C-Suite leaders. • Food and beverage or hospitality background, familiar with store operations and suppliers. • GCC experience essential, with working knowledge of UAE licensing and authority processes. • Joint venture or group structure exposure strongly preferred. SKILLS AND COMPETENCIES • Exceptional organisation, with the discipline to keep track of many moving items at once. • Strong written and verbal communication with landlords, authorities, advisers and shareholders. • Contract and lease literacy: able to abstract key terms and flag risk without being a lawyer. • High emotional intelligence and business acumen. • Highly technology capable across Microsoft 365, Teams, HRIS, monday.com and AI tools, and fast to learn new systems. • Relentless but polite follow up, chasing stakeholders across both organisations until items close. • Arabic, written and spoken, strongly preferred. Show more Show less

Bachelor degree or equivalent. Minimum 6 years as an executive assistant, chief of staff or senior operations coordinator, preferably supporting C-Suite leaders. Food and beverage or hospitality background, familiar with store operations and suppliers. GCC experience essential, with working knowledge of UAE licensing and authority processes. Joint venture or group structure exposure strongly preferred.

Support UAE operations leadership across the retail network and production facilities. Maintain the UAE and GCC expansion roadmap and store opening tracker. Act as the single interface into Arada corporate functions: legal, finance, HR, IT, leasing, projects, quality, marketing and procurement. Route requisitions, payments and budget approvals through Arada. Prepare reports and presentations for management reviews and committees. Coordinate landlord and mall matters: handover, fit-out milestones, trading hours and guarantees. Coordinate counsel on leases, licences, trademarks and collaboration agreements. Administer trade licences, permits and visas, and keep an expiry register for renewals. Prepare documents for signature, and own document control, filing and version control. Manage supplier and vendor relationships, including onboarding, quotations and follow up. Coordinate shipments, customs clearance, cargo insurance and deliveries. Coordinate partner launches across the UAE and KSA, including commercial summaries and timelines. Collaborate with the Brooki global team and provide a weekly picture of UAE and GCC status. Manage calendars across time zones, and issue agendas, minutes and briefing documents. Coordinate travel arrangements, itineraries and logistics for events and meetings. Liaise between the COO and internal and external stakeholders. Assist in drafting communications, memos and strategic updates. Track every action to closure with an owner and a date, and flag anything stuck beyond 48 hours. Maintain boards and trackers in Microsoft 365 and monday.com, and use AI tools daily. Handle confidential information with discretion and professionalism.