Executive Assistant to Chief Executive Officer

We are seeking a highly organized, proactive, and technically skilled Executive Assistant to provide comprehensive administrative and executive support to senior management. The ideal candidate will possess excellent communication skills, exceptional attention to detail, and the ability to manage multiple priorities in a fast-paced environment. A key requirement for this role is strong Arabic business letter drafting, professional presentation creation, and proficiency in modern digital tools. Location: Dubai, UAE Employment Type: Full-Time Key Responsibilities • Provide high-level administrative support to senior executives. • Manage executive calendars, schedule meetings, appointments, and travel arrangements. • Draft, review, and proofread professional correspondence in Arabic and English, including official letters, reports, and executive communications. • Prepare high-quality business presentations, reports, proposals, and meeting materials using Microsoft PowerPoint and other presentation tools. • Coordinate internal and external meetings, prepare agendas, record minutes, and follow up on action items. • Handle confidential information with the highest level of discretion and professionalism. • Maintain organized filing systems, both digital and physical. • Conduct research, collect data, and prepare executive summaries for management. • Liaise with government entities, clients, and business partners when required. • Support management in preparing reports, dashboards, and documentation for strategic meetings. • Assist in project coordination and ensure timely completion of assigned tasks. • Improve administrative processes through the effective use of technology and automation tools. Required Qualifications • Bachelor's Degree in Business Administration, Management, Information Technology, or a related field. • Minimum 3–5 years of experience as an Executive Assistant, Personal Assistant, or Executive Secretary supporting senior leadership. • Professional proficiency in English (written and spoken). Technical Skills • Advanced proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook). • Exceptional presentation design skills with the ability to create executive-level presentations. • Strong knowledge of document formatting and report preparation. • Experience using collaboration tools such as Microsoft Teams, Zoom, and SharePoint. • Familiarity with AI productivity tools (e.g., Microsoft Copilot, ChatGPT, or similar) is an advantage. • Strong digital literacy and ability to quickly adapt to new software and technologies. Core Competencies • Outstanding organizational and time management skills. • Excellent Arabic business letter drafting and formal correspondence. • Strong written and verbal communication skills. • High level of professionalism and confidentiality. • Excellent analytical and problem-solving abilities. • Ability to prioritize multiple tasks and meet tight deadlines. • Strong interpersonal and stakeholder management skills. • Detail-oriented with exceptional accuracy. Preferred Qualifications • Experience supporting C-Level Executives or Board Members. • Experience working with government entities and official documentation. • Knowledge of UAE business practices and corporate correspondence. • Experience in project coordination and executive reporting. • Show more Show less

Bachelor's Degree in Business Administration, Management, Information Technology, or a related field. Minimum 3–5 years of experience as an Executive Assistant, Personal Assistant, or Executive Secretary supporting senior leadership. Professional proficiency in English (written and spoken).

Provide high-level administrative support to senior executives. Manage executive calendars, schedule meetings, appointments, and travel arrangements. Draft, review, and proofread professional correspondence in Arabic and English, including official letters, reports, and executive communications. Prepare high-quality business presentations, reports, proposals, and meeting materials using Microsoft PowerPoint and other presentation tools. Coordinate internal and external meetings, prepare agendas, record minutes, and follow up on action items. Handle confidential information with the highest level of discretion and professionalism. Maintain organized filing systems, both digital and physical. Conduct research, collect data, and prepare executive summaries for management. Liaise with government entities, clients, and business partners when required. Support management in preparing reports, dashboards, and documentation for strategic meetings. Assist in project coordination and ensure timely completion of assigned tasks. Improve administrative processes through the effective use of technology and automation tools.