Executive Assistant

About the Role We are seeking a highly organized and proactive (Emirati) to join our team as a Sales Administrator / Executive Assistant. This role will support the sales leadership team by managing sales operations, executive administration, stakeholder coordination, and business reporting. The successful candidate will play a key role in ensuring smooth day-to-day operations and effective engagement with internal and external stakeholders. Key Responsibilities Sales Administration • Support the sales team with proposal coordination, documentation management, and client follow-ups. • Maintain and update CRM systems with accurate customer and opportunity information. • Generate sales reports, dashboards, and business performance insights. • Coordinate contract documentation and internal approval processes. • Assist in preparing sales presentations, customer meetings, and business review materials. • Track sales pipeline activities, renewals, and revenue forecasts Executive Assistant Support • Manage executive calendars, meeting schedules, travel arrangements, and expense claims. • Coordinate internal and external stakeholder meetings. • Prepare meeting agendas, minutes of meetings (MoMs), and action trackers. • Support leadership with business correspondence and professional communications. • Handle confidential and sensitive information with the highest level of discretion. Coordination & Operations • Act as a liaison between Sales, Finance, HR, Legal, and Operations teams. • Support customer visits, leadership engagements, and corporate events. • Ensure timely completion of administrative and operational activities. • Assist in process improvements and administrative governance initiatives. Skills & Competencies • Excellent verbal and written communication skills in English. • Arabic language skills will be an advantage. • Strong organizational, planning, and multitasking abilities. • Proficiency in Microsoft Office Suite (Excel, PowerPoint, Word, Outlook). • Experience with CRM platforms such as Salesforce, Microsoft Dynamics, or equivalent. • Strong attention to detail and problem-solving skills. • Ability to work independently and manage multiple priorities in a dynamic environment. • Strong stakeholder management and interpersonal skills. Eligibility Criteria • Emirati • Bachelor's degree in business administration, Commerce, Management, or a related discipline. 3-5 years of experience in Sales Administration, Executive Assistant, Business Support, Customer Operations, or similar roles. • Prior experience supporting senior leaders or management teams is preferred. • Experience within the IT Services, Technology, or Consulting industry will be an added advantage. Show more Show less

Eligibility Criteria: Emirati. Bachelor's degree in business administration, Commerce, Management, or a related discipline. 3-5 years of experience in Sales Administration, Executive Assistant, Business Support, Customer Operations, or similar roles. Prior experience supporting senior leaders or management teams is preferred. Experience within the IT Services, Technology, or Consulting industry will be an added advantage.

Sales Administration: Support the sales team with proposal coordination, documentation management, and client follow-ups. Maintain and update CRM systems with accurate customer and opportunity information. Generate sales reports, dashboards, and business performance insights. Coordinate contract documentation and internal approval processes. Assist in preparing sales presentations, customer meetings, and business review materials. Track sales pipeline activities, renewals, and revenue forecasts. Executive Assistant Support: Manage executive calendars, meeting schedules, travel arrangements, and expense claims. Coordinate internal and external stakeholder meetings. Prepare meeting agendas, minutes of meetings (MoMs), and action trackers. Support leadership with business correspondence and professional communications. Handle confidential and sensitive information with the highest level of discretion. Coordination & Operations: Act as a liaison between Sales, Finance, HR, Legal, and Operations teams. Support customer visits, leadership engagements, and corporate events. Ensure timely completion of administrative and operational activities. Assist in process improvements and administrative governance initiatives.