Executive Assistant

PURPOSE OF THE ROLE: Brooki is scaling across the UAE and the GCC as a joint venture between Bellamy Holdings and Arada Food and Beverage. This role is the senior support and coordination point for the Middle East business: supporting UAE operations leadership, collaborating with the Brooki global team in Australia, and acting as the single interface into Arada corporate functions. PRIMARY RESPONSIBILITIES: • Support UAE operations leadership across the retail network and production facilities. • Maintain the UAE and GCC expansion roadmap and store opening tracker. • Act as the single interface into Arada corporate functions: legal, finance, HR, IT, leasing, projects, quality, marketing and procurement. • Route requisitions, payments and budget approvals through Arada. • Prepare reports and presentations for management reviews and committees. • Coordinate landlord and mall matters: handover, fit-out milestones, trading hours and guarantees. • Coordinate counsel on leases, licences, trademarks and collaboration agreements. • Administer trade licences, permits and visas, and keep an expiry register for renewals. • Prepare documents for signature, and own document control, filing and version control. • Manage supplier and vendor relationships, including onboarding, quotations and follow up. • Coordinate shipments, customs clearance, cargo insurance and deliveries. • Coordinate partner launches across the UAE and KSA, including commercial summaries and timelines. • Collaborate with the Brooki global team and provide a weekly picture of UAE and GCC status. • Manage calendars across time zones, and issue agendas, minutes and briefing documents. • Coordinate travel arrangements, itineraries and logistics for events and meetings. • Liaise between the COO and internal and external stakeholders. • Assist in drafting communications, memos and strategic updates. • Track every action to closure with an owner and a date, and flag anything stuck beyond 48 hours. • Maintain boards and trackers in Microsoft 365 and monday.com, and use AI tools daily. Handle confidential information with discretion and professionalism. Qualifications Bachelor degree or equivalent. Experience • Minimum 6 years as an executive assistant, chief of staff or senior operations coordinator, preferably supporting C-Suite leaders. • Food and beverage or hospitality background, familiar with store operations and suppliers. • GCC experience essential, with working knowledge of UAE licensing and authority processes. • Joint venture or group structure exposure strongly preferred. Skills And Competencies • Exceptional organisation, with the discipline to keep track of many moving items at once. • Strong written and verbal communication with landlords, authorities, advisers and shareholders. • Contract and lease literacy: able to abstract key terms and flag risk without being a lawyer. • High emotional intelligence and business acumen. • Highly technology capable across Microsoft 365, Teams, HRIS, monday.com and AI tools, and fast to learn new systems. • Relentless but polite follow up, chasing stakeholders across both organisations until items close. Arabic, written and spoken, strongly preferred. Show more Show less