Administrative Assistant

Job Description: Role Type • Full-time • On-site • Salaried Key Responsibilities Administrative Support • Provide administrative support to real estate agents and management. • Maintain and organize property listings, client databases, and company records. • Prepare, review, and process real estate documents, contracts, and forms. • Coordinate and manage the onboarding process for new hires, ensuring a smooth transition by facilitating documentation, system access, orientation, and compliance with company policies. Property Listings & CRM Management • Upload and update property listings on portals such as Property Finder, Bayut, and Dubizzle. • Ensure all property information, photos, and documents are accurate and up to date. • Manage and update CRM systems regularly. • Monitor listing expirations and renewals. • Prepare and submit property portal credit usage reports to the Team Leader, ensuring accurate tracking and timely reporting of credit utilization, as and when required. Client & Agent Coordination • Assist in preparing sales and leasing agreements. • Follow up with clients regarding required documentation. • Support agents in transaction processing and deal closures. Compliance & Documentation • Maintain accurate records of transactions and client files. • Ensure compliance with company policies and RERA regulations. Office Administration • Coordinate company events, training sessions, and meetings. • Perform other administrative duties assigned by management. Requirements • Minimum 1-2 years of experience in a similar role in the Real Estate sector in Dubai • Bachelor's degree or equivalent experience • Strong interpersonal, customer service and communication skills • Minimum 1.5-2 years of experience related to listing and managing properties on real estate property portals • Proficient in Microsoft Office suite, G-suite • Ability to multitask • Highly disciplined • Comfortable to commute to the office location Monday to Friday Alternate Saturdays Timing: 9:30 AM to 7:00 PM Office location Location: H&S Real Estate Office Address: Grey Square, Showroom 2, Umm Suqeim Road, Al Barsha 2 - Dubai - United Arab Emirates Show more Show less

Minimum 1-2 years of experience in a similar role in the Real Estate sector in Dubai; Bachelor's degree or equivalent experience; Minimum 1.5-2 years of experience related to listing and managing properties on real estate property portals; Proficient in Microsoft Office suite, G-suite; Ability to multitask; Highly disciplined; Comfortable to commute to the office location.

Administrative Support: Provide administrative support to real estate agents and management; Maintain and organize property listings, client databases, and company records; Prepare, review, and process real estate documents, contracts, and forms; Coordinate and manage the onboarding process for new hires, ensuring a smooth transition by facilitating documentation, system access, orientation, and compliance with company policies. Property Listings & CRM Management: Upload and update property listings on portals such as Property Finder, Bayut, and Dubizzle; Ensure all property information, photos, and documents are accurate and up to date; Manage and update CRM systems regularly; Monitor listing expirations and renewals; Prepare and submit property portal credit usage reports to the Team Leader, ensuring accurate tracking and timely reporting of credit utilization, as and when required. Client & Agent Coordination: Assist in preparing sales and leasing agreements; Follow up with clients regarding required documentation; Support agents in transaction processing and deal closures. Compliance & Documentation: Maintain accurate records of transactions and client files; Ensure compliance with company policies and RERA regulations. Office Administration: Coordinate company events, training sessions, and meetings; Perform other administrative duties assigned by management.