Executive Assistant to Chief Executive Officer

Reports To: Chief Executive Officer (CEO) Employment Type: Full-Time Position Overview Excellent communication in English is highly required, along with confidence in telephonic communication with all parties. Candidates should also possess HR knowledge. We are seeking a highly experienced, proactive, and digitally advanced Executive Secretary to provide comprehensive executive, strategic, and operational support at the Group level. This is a high-pressure, high-visibility role requiring exceptional organizational capability, strong business acumen, discretion, and advanced digital literacy — including the effective use of AI tools to enhance productivity, reporting, communication, and decision support. The successful candidate will act as a trusted partner to the CEO, ensuring seamless management of priorities, strategic coordination, and intelligent workflow optimization. Key Responsibilities1. Executive & Strategic Support • Manage and optimize the CEO’s calendar, priorities, and time allocation. • Prepare executive briefings, dashboards, presentations, and analytical summaries. • Track strategic initiatives and ensure cross-functional alignment. • Anticipate executive needs and proactively resolve scheduling or operational conflicts. • Assist in strategic planning documentation and follow-up on CEO directives. 2. AI & Digital Productivity Enablement Utilize AI tools (e.g., ChatGPT, Microsoft Copilot, automation platforms) to: • Draft and refine executive communications. • Summarize reports and meetings. • Generate structured presentations. • Analyze data trends and prepare executive insights. • Automate recurring administrative tasks. Additional responsibilities include: • Implement workflow automation to improve efficiency in the CEO’s office. • Maintain organized digital filing systems and smart document management. • Support data-driven decision-making through structured reporting. • Stay updated on emerging AI and digital productivity tools relevant to executive management. 3. Stakeholder Coordination Serve as the key coordination point between the CEO and: • Senior leadership team • Board members • Government entities • Investors and strategic partners • External consultants Additional responsibilities: • Ensure timely follow-up on action items and strategic decisions. • Manage sensitive and confidential communications with discretion. 4. Communication Management • Draft, review, and manage high-level correspondence and official communications. • Screen and prioritize incoming communications. • Prepare speeches, talking points, and briefing materials. • Maintain strict confidentiality in handling corporate information. 5. Meeting, Reporting & Travel Management • Organize executive meetings and prepare structured agendas. • Record minutes and ensure action tracking. • Prepare executive dashboards and performance summaries. • Manage complex local and international travel arrangements. • Provide pre-meeting intelligence and background research. 6. Operational Oversight • Monitor execution of CEO directives across departments. • Coordinate cross-functional projects. • Maintain structured reporting systems. • Assist in budget monitoring and expense oversight for the CEO’s office. Qualifications & Experience • Bachelor’s degree in Business Administration, Management, or a related field. • Minimum 5–7 years of experience supporting a CEO or C-level executive. • Experience within a group or multi-entity structure preferred. • Strong exposure to corporate governance and executive-level reporting. • Demonstrated experience using AI tools and digital productivity platforms. • Advanced proficiency in MS Office (PowerPoint, Excel, Outlook). • Familiarity with CRM, ERP, and reporting systems is an advantage. • Excellent English communication skills (Arabic is a plus). • HR knowledge is required. Key Competencies • Strategic thinking and executive judgment • AI literacy and digital adaptability • High-level discretion and confidentiality • Exceptional organizational and prioritization skills • Executive presence and stakeholder management • Data interpretation and reporting capability • Problem-solving under pressure Personal Attributes • Highly proactive and solution-oriented • Technologically savvy and innovation-driven • Detail-oriented with strong execution discipline • Calm and composed under high-pressure situations • Loyal, trustworthy, and ethically grounded What Makes This Role Challenging • Direct exposure to high-level strategic decisions • Fast-paced and confidential environment • Multi-stakeholder coordination at senior level • Requirement to combine executive support with digital intelligence • Work Location: In person Show more Show less

Bachelor’s degree in Business Administration, Management, or a related field. Minimum 5–7 years of experience supporting a CEO or C-level executive. Experience within a group or multi-entity structure preferred. Strong exposure to corporate governance and executive-level reporting. Demonstrated experience using AI tools and digital productivity platforms. Advanced proficiency in MS Office (PowerPoint, Excel, Outlook). Familiarity with CRM, ERP, and reporting systems is an advantage. Excellent English communication skills (Arabic is a plus). HR knowledge is required.

Executive & Strategic Support: Manage and optimize the CEO’s calendar, priorities, and time allocation. Prepare executive briefings, dashboards, presentations, and analytical summaries. Track strategic initiatives and ensure cross-functional alignment. Anticipate executive needs and proactively resolve scheduling or operational conflicts. Assist in strategic planning documentation and follow-up on CEO directives. AI & Digital Productivity Enablement: Utilize AI tools (e.g., ChatGPT, Microsoft Copilot, automation platforms) to draft and refine executive communications, summarize reports and meetings, generate structured presentations, analyze data trends and prepare executive insights, and automate recurring administrative tasks. Operational activities include implementing workflow automation, maintaining digital filing systems and smart document management, supporting data-driven decision-making through structured reporting, and staying updated on emerging AI tools. Stakeholder Coordination: Serve as the key coordination point between the CEO and senior leadership, board, government entities, investors and strategic partners, external consultants; ensure timely follow-up on action items and manage confidential communications. Communication Management: Draft, review, and manage high-level correspondence; screen and prioritize incoming communications; prepare speeches and briefing materials; maintain confidentiality. Meeting, Reporting & Travel Management: Organize executive meetings and prepare agendas; record minutes and action tracking; prepare dashboards and performance summaries; manage complex local and international travel; provide pre-meeting intelligence and background research. Operational Oversight: Monitor execution of CEO directives across departments; coordinate cross-functional projects; maintain structured reporting systems; assist in budget monitoring and expense oversight for the CEO’s office.