Executive Assistant

Job Description We are seeking a highly organized, professional, and proactive Executive Assistant/Office Administrator to support the Chairman and oversee the smooth day-to-day operations of the office. Key Responsibilities: • Manage the Chairman's calendar, appointments, meetings, and travel arrangements. • Coordinate schedules and appointments for the Board of Directors. • Handle confidential correspondence, emails, and official documents. • Organize meetings, prepare agendas, and take meeting minutes when required. • Coordinate and assist with administrative matters related to the Chairman's family members, including appointments, travel arrangements, and other personal coordination as assigned. • Ensure the efficient operation of the office, including administrative support and coordination with internal departments and external stakeholders. • Follow up on action items, deadlines, and important tasks on behalf of the Chairman. • Maintain a high level of confidentiality, professionalism, and discretion in all matters. • Perform other administrative and executive support duties as assigned. Qualifications: • Bachelor's degree in Business Administration, Management, Office Administration, or a related field (required). • Native or fluent Arabic speaker with excellent English communication skills (written and verbal) (mandatory). • Minimum 3+ years of experience as an Executive Assistant, Personal Assistant, or Office Administrator supporting C-level executives, Chairmen, CEOs, or Board members. • Proven experience managing complex calendars, travel arrangements, and Board-level coordination. • Strong understanding of corporate governance protocols and executive office operations. • Exceptional organizational, time management, and multitasking skills with the ability to prioritize effectively. • High level of integrity, professionalism, discretion, and ability to handle highly confidential information. • Excellent written communication, meeting coordination, and minute-taking skills. • Advanced proficiency in Microsoft Office Suite (Outlook, Word, Excel, PowerPoint) and virtual meeting platforms. • Ability to work under pressure, manage multiple priorities, and maintain attention to detail. Location: Abu Dhabi, UAE Show more Show less

Bachelor's degree in Business Administration, Management, Office Administration, or a related field. Native or fluent Arabic speaker with excellent English communication skills (written and verbal) (mandatory). Minimum 3+ years of experience as an Executive Assistant, Personal Assistant, or Office Administrator supporting C-level executives, Chairmen, CEOs, or Board members. Proven experience managing complex calendars, travel arrangements, and Board-level coordination. Strong understanding of corporate governance protocols and executive office operations. Exceptional organizational, time management, and multitasking skills with the ability to prioritize effectively. High level of integrity, professionalism, discretion, and ability to handle highly confidential information. Excellent written communication, meeting coordination, and minute-taking skills. Advanced proficiency in Microsoft Office Suite (Outlook, Word, Excel, PowerPoint) and virtual meeting platforms.

Manage the Chairman's calendar, appointments, meetings, and travel arrangements. Coordinate schedules and appointments for the Board of Directors. Handle confidential correspondence, emails, and official documents. Organize meetings, prepare agendas, and take meeting minutes when required. Coordinate and assist with administrative matters related to the Chairman's family members, including appointments, travel arrangements, and other personal coordination as assigned. Ensure the efficient operation of the office, including administrative support and coordination with internal departments and external stakeholders. Follow up on action items, deadlines, and important tasks on behalf of the Chairman. Maintain a high level of confidentiality, professionalism, and discretion in all matters. Perform other administrative and executive support duties as assigned.