Executive Assistant to the Principal at Safa Community School

Job Overview POST: Executive Assistant to the Principal at Safa Community School, Dubai Safa Community School - a beacon of excellence. In 2024, we were honoured with the ‘Happiest School in the UAE’ title, a testament to our commitment towards student well-being. In addition, we were proud recipients of the ‘Value Add, Leaving No Child Behind Award’, reflecting our dedication to academic progress. This was further underscored by our 2024 GCSE VA score of +2.2. Our high staff retention rates and inclusion in the top 15 Schools in the UAE by the Schoolscompared.com survey are a source of pride for us all. At Safa Community School, we are more than just a school; we are a community. With a parent body comprising expats, including around 35% from the UK, we have fostered a reputation for being a friendly, warm and community-oriented school. Our positive relationships among staff, parents, and students are a testament to our inclusive approach, making everyone feel welcomed and part of a larger family. This sense of belonging sets us apart and should make you feel at home in our school. Safa Community School is not just another school but an award-winning all-through UK curriculum school, from FS1 to Year 13, with 2,729. Follow our school Instagram channel for a glimpse into our vibrant community showcasing student achievements, community events, and much more at safa_scs. Discover how we nurture talent, foster creativity, and build a thriving environment for every student. Safa Community School continues to establish itself as one of the leading British curriculum schools in the UAE. We are proud to be recognised as an Outstanding school by KHDA and British Schools Overseas (BSO), whilst also being honoured as the Happiest School in the UAE and recognised for our commitment to ensuring every child achieves exceptional progress. We are seeking an exceptional Executive Assistant to the Principal to provide comprehensive executive support to our Principal and Senior Leadership Team. This is a unique opportunity for an experienced Executive Assistant who enjoys working at the centre of a busy and dynamic school, managing multiple priorities while maintaining the highest levels of professionalism and confidentiality. Job Overview The Executive Assistant will act as the Principal's trusted professional partner, ensuring the smooth operation of the Principal's office and supporting strategic priorities across the school. The successful candidate will possess outstanding organisational skills, exceptional attention to detail and the ability to manage highly confidential information with absolute discretion. Key Responsibilities • Manage the Principal's complex diary and schedule. • Coordinate meetings, events and appointments. • Prepare agendas, reports, presentations and correspondence. • Minute Senior Leadership, Executive Leadership and Board meetings. • Act as the first point of contact for internal and external stakeholders. • Coordinate confidential communications on behalf of the Principal. • Manage governance documentation and Board administration. • Support school improvement initiatives and strategic projects. • Liaise with parents, governors, staff and external organisations. • Ensure effective document management and record keeping. • Support whole-school events and leadership administration. • Anticipate the Principal's needs and proactively resolve issues. • Maintain absolute confidentiality and professionalism. Person Specification Essential • Significant experience supporting a senior executive. • Outstanding organisational and time management skills. • Excellent written and spoken English. • Exceptional attention to detail. • Strong interpersonal and relationship-building skills. • Ability to work under pressure and meet competing deadlines. • Advanced Microsoft Office and Google Workspace skills. • Experience preparing professional reports, presentations, posters using Canva. • Ability to exercise sound judgement and discretion. Desirable • Previous experience in a school environment. • Experience supporting a Principal, CEO or Executive Director. • Governance or Board administration experience. • Knowledge of school management systems. What SCS Offers • The opportunity to work directly alongside an ambitious and visionary Principal. • A supportive, collaborative and welcoming community. • Extensive opportunities for professional development. • A varied and rewarding role with significant responsibility. • Competitive salary dependent on experience. Note This job description will be reviewed regularly and may be subject to modification and amendment. Application Process Closing date for applications is Thursday, 13th August 2026 at 10h00 UAE time. The Application Process Is All applications must be submitted on the TES/Schrole Portal. Only applications submitted through the Portal will be considered. • Submit an up-to-date, full resume / CV. • Submit a covering letter of no more than two A4 pages. • Provide at least three referees’ names, telephone numbers (with international dialling codes), and email addresses. One must be a current employer. • Applications will be assessed in order of receipt, and interviews may occur at any stage after applications are received. We reserve the right to appoint before the closing date and therefore invite interested candidates to apply as soon as possible. • Once initial interviews are concluded, arrangements will be made individually with those candidates who will proceed to the second round of interviews. Upon request, feedback will only be provided to candidates who progress to the interview stages. Show more Show less

Essential: Significant experience supporting a senior executive. Outstanding organisational and time management skills. Excellent written and spoken English. Exceptional attention to detail. Strong interpersonal and relationship-building skills. Ability to work under pressure and meet competing deadlines. Advanced Microsoft Office and Google Workspace skills. Experience preparing professional reports, presentations, posters using Canva. Ability to exercise sound judgement and discretion. Desirable: Previous experience in a school environment. Experience supporting a Principal, CEO or Executive Director. Governance or Board administration experience. Knowledge of school management systems.

Manage the Principal's complex diary and schedule. Coordinate meetings, events and appointments. Prepare agendas, reports, presentations and correspondence. Minute Senior Leadership, Executive Leadership and Board meetings. Act as the first point of contact for internal and external stakeholders. Coordinate confidential communications on behalf of the Principal. Manage governance documentation and Board administration. Support school improvement initiatives and strategic projects. Liaise with parents, governors, staff and external organisations. Ensure effective document management and record keeping. Support whole-school events and leadership administration. Anticipate the Principal's needs and proactively resolve issues. Maintain absolute confidentiality and professionalism.