Executive Assistant & Administrative Officer

Job Purpose: The Executive Assistant will have a broad set of responsibilities that range from supporting the Senior Leadership Team, to supporting the day-to-day operations of the larger School Leadership team. This position requires exceptional organizational skills, attention to detail, and the ability to multitask and prioritize tasks efficiently. • Devising and maintaining office systems, including data management and filing; • Take notes at meetings or provide general assistance during presentations. • Screening telephone calls, enquirers and requests, and handling them when appropriate; • Meeting and greeting visitors at all levels of Seniority. • Organizing and maintaining diaries and making appointments. • Dealing with incoming email, faxes and post, often corresponding on behalf of the SLT. • Organizing and attending meetings and taking dictation and minutes; - Organising and facilitating meetings, workshops, and events involving the secondary schools' leadership team, ensuring accurate filing and distribution of meeting minutes. • Identify, prepare, and compile necessary materials to ensure the SLT has the appropriate information for meetings, reports, presentations, and special projects. • Responsible for organizing and maintaining the SLT’s diary, managing e-mail, school communications, distributing minutes, organizing school events, and a range of further administrative responsibilities as required. • Ensure necessary records are maintained that can readily provide current, accurate and accessible information • Provide coordination support to the Senior Management Team and academic staff • Assist in budget management and financial record-keeping, tracking expenses, reconciling accounts, and processing purchase orders as needed. • Own and improve existing processes that support the School Leadership team; and • Support the SLT members with various ad-hoc projects and other administrative duties as needed. Job specification: We will be excited to hear from you if you • Are a Graduate in any discipline, preferably Business Administration with a minimum of 5 years of professional administrative experience working effectively in a dynamic and in a cross-functional environment. • Experience in a school or an education sector in the UAE is preferred but not essential. • An excellent communicator, both written and verbal, and have experience building interpersonal relationships with diverse audiences. • Ability to effectively communicate information and ideas in written and verbal format, and build and maintain relationships. • Good technical understanding and should be able to grasp, understand & use various software & tools • Ability to work effectively in a cross-functional team environment. • Ability to manage and prioritize multiple projects and tasks simultaneously. • Experience in writing business correspondence • Strong computer skills with demonstrated proficiency in Word, Excel, PowerPoint etc. • Ability to take initiative to manage workflow and priorities • Excellent organizational skills and multi-tasking ability • Excellent interpersonal skills with the ability to work effectively with all levels of staff and management • Sound judgment and ability to maintain confidentiality. • This is a local contract with no benefits. Candidates are invited to complete our Online Application by visiting: http://forteseducation.com/Careers/Current-Openings Show more Show less

Devising and maintaining office systems, including data management and filing; Take notes at meetings or provide general assistance during presentations; Screening telephone calls, enquirers and requests, and handling them when appropriate; Meeting and greeting visitors at all levels of Seniority; Organizing and maintaining diaries and making appointments; Dealing with incoming email, faxes and post, often corresponding on behalf of the SLT; Organizing and attending meetings and taking dictation and minutes; - Organising and facilitating meetings, workshops, and events involving the secondary schools' leadership team, ensuring accurate filing and distribution of meeting minutes; Identify, prepare, and compile necessary materials to ensure the SLT has the appropriate information for meetings, reports, presentations, and special projects; Responsible for organizing and maintaining the SLT’s diary, managing e-mail, school communications, distributing minutes, organizing school events, and a range of further administrative responsibilities as required; Ensure necessary records are maintained that can readily provide current, accurate and accessible information; Provide coordination support to the Senior Management Team and academic staff; Assist in budget management and financial record-keeping, tracking expenses, reconciling accounts, and processing purchase orders as needed; Own and improve existing processes that support the School Leadership team; and Support the SLT members with various ad-hoc projects and other administrative duties as needed.