Executive Assistant

About the role

Requirements

• - Executive Support
• - Manage a complex and frequently changing calendar, including meetings, travel, and events.
• - Prepare and organize materials for meetings such as agendas, presentations, briefing notes.
• - Attend key meetings when required, take minutes, and follow up on action items.
• - Handle confidential documents and communications with the utmost discretion.
• - Communication & Coordination
• - Act as a liaison between the CEO and internal/external stakeholders across departments, regions, and levels of seniority.
• - Draft high-quality correspondence, reports, and internal communications on behalf of the CEO.
• - Ensure timely flow of information between the CEO’s office and cross-functional teams.
• - Project & Stakeholder Management
• - Assist in tracking strategic initiatives and ensure deliverables are met by relevant stakeholders.
• - Coordinate with department heads, business units, and partners in a matrix structure.
• - Support the CEO in managing logistics and documentation.
• - Travel & Events
• - Organize complex domestic and international travel itineraries, including accommodations, transport, and agendas.
• - Coordinate leadership offsites, team meetings, and corporate events.
• - Administrative Excellence
• - Oversee expenses, approvals, and budget tracking related to the executive office.
• - Maintain filing systems, contact databases, and document archives.
• - Ad-Hoc Support
• - Provide ad-hoc support to the CEO across operational, strategic, commercial, personal and administrative matters as required.
• - Undertake additional projects, assignments, and other cognate duties as delegated by the CEO to support the successful operation of the business.
• - Demonstrate flexibility and adaptability in responding to evolving business needs and executive priorities.
• Requirements:
• - Bachelor’s degree in Business Administration or Secretarial Administration.
• - 5+ years of work experience in a Food & Beverage or Hospitality environment as an Executive Assistant or Front of House, Communications and Concierge role.
• - Fluent in English, Arabic is an advantage.
• - Strong understanding of matrix organizations and ability to navigate cross-functional environments.
• - Excellent verbal and written communication skills with a professional and diplomatic demeanor.
• - Proficiency in Google Workspace, and communication/project tools.
• - Ability to handle pressure, meet deadlines, and maintain confidentiality at all times.
• - High level of adaptability, discretion, and emotional intelligence.
• About The Group:
• SIHAMCO is a strategic partner operating proudly under the General Entertainment Authority (GEA), National Events Center (NEC), Riyadh Season and Jeddah Season since 2019.
• At SIHAMCO, we don’t just lead Saudi Arabia’s hospitality and entertainment evolution—we create it from the ground up. Since 2008, we’ve been designing, constructing, and operating exceptional experiences that blend local authenticity with global standards. Every destination and concept we launch reflects our commitment to cultural storytelling, creative excellence, and operational precision.
• Crafting a Homegrown Legacy
• All brands under SIHAMCO are homegrown Saudi concepts, fully developed in-house — from initial vision and brand identity to concept creation, design, execution and operation. We don’t import ideas; we build them — crafting unforgettable experiences from scratch that resonate deeply with both local and international audiences.
• Our Signature Brands
• Every brand under our umbrella is proudly reflecting the heart and soul of Saudi culture, while achieving international acclaim. With over 25 original homegrown brands, SIHAMCO not only sets — but consistently surpasses — global standards in Entertainment, Hospitality, F&B, Lifestyle, Wellness, Family & Pet Entertainment Experience. Our signature ventures: The Groves, ZodiaC Cuisine, Little Krazy, LucaLand, LucaPark, The Polar Ice Bar, Milk & Butter Nail Spa, Kooz Karak, Birds of Eden, El Lechazo, Khawaja Yanni, Zama Zulu, Hawanim Groves City, Vida Vera, The Groves Pizzeria and Gem-In-I showcase what it means to innovate locally and shine globally.
• Our brands are also registered across the GCC and internationally such as the United Kingdom, Egypt, Morocco etc ensuring full legal protection and readiness for global expansion.
• We Are Only Getting Started!
• Several exciting new concepts and brands are currently under development, with launches planned in the coming months. From bold new ideas to thoughtfully crafted experiences, SIHAMCO continues to grow its portfolio with originality, creativity and cultural pride.
• People First
• Our team is our greatest asset—a dynamic mix of local talent and international expertise, all united by a passion for excellence. We nurture careers, encourage creativity, and build leaders.

Responsibilities

Skills

• Executive support
• Calendar management
• Travel coordination
• Meeting preparation (agendas, presentations, briefing notes)
• Minute taking and action follow-up
• Confidential document handling
• Stakeholder liaison
• Drafting correspondence and reports
• Cross-functional coordination
• Budget tracking and expense management
• Travel and events logistics
• Google Workspace
• Communications tools