Interview Process & Recruitment Coordinator

About the role

Requirements

• Requirements
• - Saudi Nationality is mandatory.
• - Bachelor's degree in Human Resources, Business Administration, Management, or a related field.
• - 2–5 years of experience in recruitment coordination, staffing coordination, talent acquisition operations, HR operations, or a similar role.
• - Experience coordinating interviews and managing multiple recruitment processes simultaneously.
• - Strong stakeholder coordination and communication skills.
• - Experience working with recruitment agencies, staffing vendors, or external suppliers is preferred.
• - Strong organizational and time-management skills with the ability to manage multiple priorities and deadlines.
• - Proficiency in Microsoft Office, particularly Excel and PowerPoint.
• - Experience with ATS, recruitment trackers, dashboards, or HR systems is preferred.
• - Strong follow-up and problem-solving skills.
• - Excellent written and verbal communication skills in Arabic and English.
• - Ability to work effectively in a fast-paced, project-driven environment.
• Preferred Skills
• - Recruitment and staffing coordination
• - Interview scheduling and candidate management
• - Vendor and SLA management
• - Stakeholder management
• - Recruitment reporting and dashboards
• - Workforce/project staffing coordination
• - Onboarding and mobilization coordination
• - Microsoft Excel and reporting
• - ATS/HR systems
• - Strong attention to detail and follow-up

Responsibilities

• Coordinate resource requests from Delivery Leads, Project Managers, Project Owners, and Customers, ensuring timely fulfillment of staffing requirements.
• Manage the end-to-end interview process, including interview scheduling, candidate communication, vendor coordination, interview panel coordination, and feedback collection.
• Act as the primary point of contact between staffing vendors, hiring managers, project teams, and Customers throughout the recruitment lifecycle.
• Maintain and monitor candidate pipelines, interview schedules, hiring trackers, recruitment dashboards, and status reports.
• Follow up with all stakeholders to ensure timely completion of interviews, feedback, approvals, and hiring decisions.
• Coordinate candidate onboarding and mobilization activities, ensuring Day-1 readiness and smooth deployment to projects.
• Monitor staffing vendor performance against agreed SLAs, including candidate submission timelines, candidate quality, interview coordination, and fulfillment targets.
• Identify and escalate recruitment bottlenecks, delays, and risks, while coordinating with relevant stakeholders to resolve issues.
• Maintain accurate recruitment documentation, approvals, interview records, candidate information, and staffing databases in accordance with organizational policies.
• Prepare regular recruitment status reports and hiring metrics for management, highlighting progress, risks, bottlenecks, and recommendations.
• Support workforce planning and project staffing activities by maintaining visibility of open requirements and recruitment progress.
• Build strong working relationships with vendors, hiring managers, project teams, and other stakeholders.
• Identify opportunities to improve recruitment processes, reduce turnaround times, and enhance the candidate and stakeholder experience.
• Ensure recruitment operations are efficient, well-documented, and aligned with project staffing requirements.

Skills

• Stakeholder management
• Recruitment coordination
• Interview scheduling
• Vendor management
• ATS/HR systems
• Excel
• PowerPoint
• Recruitment dashboards
• Reporting
• Onboarding and mobilization
• Candidate management
• Staffing coordination
• Project staffing
• Arabic and English communication