Private Travel Planner (VIP Family)

Job Description

Requirements

• - Design and manage end-to-end travel experiences for family members, from concept to completion.
• - Create personalized travel itineraries based on the family's interests, travel style, and objectives.
• - Recommend destinations, hotels, villas, resorts, restaurants, attractions, and exclusive experiences based on first-hand knowledge and thorough research.
• - Coordinate flights (commercial and private when required), accommodation, airport transfers, yacht charters, chauffeurs, guides, and VIP services.
• - Arrange visas, travel insurance, permits, and all required travel documentation.
• - Prepare detailed travel books containing itineraries, reservations, emergency contacts, maps, restaurant recommendations, and daily schedules.
• - Continuously research new luxury destinations, hidden gems, seasonal experiences, and family-friendly activities worldwide.
• - Monitor travel advisories, weather conditions, local events, and destination-specific requirements.
• - Manage last-minute itinerary changes and resolve travel issues promptly.
• - Build strong relationships with luxury hotels, concierge teams, airlines, destination management companies, and premium service providers.
• - Coordinate with the family's Personal Assistant and Household Manager to ensure seamless travel logistics.
• - Maintain complete confidentiality regarding all travel arrangements.
• Minimum Requirements
• - Bachelor's degree is preferred.
• - Must have personally traveled to at least 30 different international destinations across multiple countries.
• - Minimum of 5 years' experience in luxury travel planning, executive travel coordination, family office support, concierge services, or lifestyle management.
• - Experience planning complex international itineraries involving multiple destinations.
• - Strong knowledge of luxury hotels, premium airlines, cruise lines, exclusive resorts, and global tourist destinations.
• - Excellent knowledge of visa requirements and international travel regulations.
• - Excellent written and spoken English. Arabic is an advantage.
• - Willingness to work flexible hours when required.
• Preferred Background
• Candidates with experience in one or more of the following are highly preferred:
• - Private Family Office
• - VIP or UHNW families
• - Executive Office
• - Luxury Concierge Services
• - Lifestyle Management Companies
• - Luxury Hospitality
• - Personal Assistant supporting frequent international travel
• Please note: Candidates whose experience is limited to ticketing, flight reservations, or working as a travel consultant in a retail travel agency are unlikely to be suitable for this position.

Responsibilities

• Responsibilities:
• - Design and manage end-to-end travel experiences for family members, from concept to completion.
• - Create personalized travel itineraries based on the family's interests, travel style, and objectives.
• - Recommend destinations, hotels, villas, resorts, restaurants, attractions, and exclusive experiences based on first-hand knowledge and thorough research.
• - Coordinate flights (commercial and private when required), accommodation, airport transfers, yacht charters, chauffeurs, guides, and VIP services.
• - Arrange visas, travel insurance, permits, and all required travel documentation.
• - Prepare detailed travel books containing itineraries, reservations, emergency contacts, maps, restaurant recommendations, and daily schedules.
• - Continuously research new luxury destinations, hidden gems, seasonal experiences, and family-friendly activities worldwide.
• - Monitor travel advisories, weather conditions, local events, and destination-specific requirements.
• - Manage last-minute itinerary changes and resolve travel issues promptly.
• - Build strong relationships with luxury hotels, concierge teams, airlines, destination management companies, and premium service providers.
• - Coordinate with the family's Personal Assistant and Household Manager to ensure seamless travel logistics.
• - Maintain complete confidentiality regarding all travel arrangements.

Skills Required