Travel Planner

Job Description

Requirements

• - Plan, coordinate, and manage all domestic and international travel arrangements for family members.
• - Book flights, private aviation (when required), hotels, serviced apartments, and ground transportation.
• - Prepare detailed travel itineraries, including schedules, reservations, and important travel information.
• - Coordinate visa applications, travel insurance, and all required travel documentation.
• - Ensure passports, visas, and other travel documents remain valid and up to date.
• - Arrange airport VIP services, meet-and-greet assistance, and chauffeur services.
• - Research and recommend destinations, hotels, restaurants, activities, and entertainment based on the family's preferences.
• - Handle last-minute travel changes, cancellations, and emergency travel requests efficiently.
• - Coordinate with personal assistants, drivers, security personnel, and household staff to ensure smooth travel logistics.
• - Monitor travel budgets and maintain accurate records of bookings and travel-related expenses.
• - Negotiate preferential rates and establish relationships with airlines, hotels, luxury travel agencies, and service providers.
• - Be available outside regular working hours to accommodate urgent travel requirements.
• - Qualifications
• - Bachelor's degree in Hospitality, Tourism, Business Administration, or a related field is preferred.
• - Minimum of 3–5 years of experience in luxury travel planning, executive travel coordination, or as a Travel Consultant.
• - Previous experience working for VIP clients, UHNW individuals, royal families, or private family offices is highly preferred.
• - Strong knowledge of international travel regulations, visa procedures, and travel documentation.
• - Proficiency in travel booking systems and Microsoft Office applications.
• - Excellent organizational and multitasking skills.
• - Strong problem-solving abilities and the ability to work under pressure.
• - Excellent communication skills in English. Arabic is an advantage.
• - High level of discretion, professionalism, and confidentiality.
• - Preferred Skills
• - Experience arranging luxury holidays and bespoke travel experiences.
• - Knowledge of private aviation and yacht charter bookings.
• - Strong negotiation and vendor management skills.
• - Flexibility to travel when required.
• - Ability to manage multiple family members' travel schedules simultaneously.
• - Personal Attributes
• - Highly organized and detail-oriented.
• - Proactive and resourceful.
• - Calm under pressure.
• - Customer-service oriented.
• - Trustworthy and discreet.
• - Flexible with working hours and travel requirements.

Responsibilities

Skills Required