Admin Assistant-Procurement Data Center

Key Responsibilities Procurement Administration • Assist with the preparation, processing, tracking, and filing of Purchase Requisitions (PRs) and Purchase Orders (POs). • Maintain organized procurement documentation and electronic records. • Update procurement trackers, order status reports, and other monitoring files. Supplier and Quotation Coordination • Send Requests for Quotation (RFQs) to approved or relevant suppliers. • Coordinate with suppliers regarding quotation submissions, order acknowledgements, delivery dates, and required documentation. • Maintain and update supplier contact information and procurement records. Data Center Procurement Support • Coordinate with Data Center stakeholders to monitor urgent and operational procurement requirements. • Assist in tracking critical orders to minimize delays that could affect Data Center activities. • Maintain clear records of Data Center procurement requests and their current status. Purchase Order and Delivery Tracking • Monitor open Purchase Orders and maintain an updated delivery schedule. • Coordinate delivery information with the requesting department, warehouse, logistics, or site personnel where applicable. •

Procurement Administration: Assist with the preparation, processing, tracking, and filing of Purchase Requisitions (PRs) and Purchase Orders (POs). Maintain organized procurement documentation and electronic records. Update procurement trackers, order status reports, and other monitoring files. Supplier and Quotation Coordination: Send RFQs to approved or relevant suppliers. Coordinate with suppliers regarding quotation submissions, order acknowledgements, delivery dates, and required documentation. Maintain and update supplier contact information and procurement records. Data Center Procurement Support: Coordinate with Data Center stakeholders to monitor urgent and operational procurement requirements. Assist in tracking critical orders to minimize delays that could affect Data Center activities. Maintain clear records of Data Center procurement requests and their current status. Purchase Order and Delivery Tracking: Monitor open Purchase Orders and maintain an updated delivery schedule. Coordinate delivery information with the requesting department, warehouse, logistics, or site personnel where applicable.