Procurement Officer – Operations & General Procurement

Job Purpose To manage and coordinate daily procurement activities across Al Emadi Enterprises, ensuring the timely and cost-effective acquisition of materials, goods, and services in compliance with Group procurement policies, approved budgets, and operational requirements. Key Responsibilities A. Operational Procurement • Receive, review, and process purchase requisitions (PRs) from all assigned Group departments and business units. • Verify purchase requests for completeness, approved budgets, technical specifications, and required delivery dates. • Obtain and evaluate supplier quotations in accordance with procurement policies. • Prepare comparative statements and purchase orders (POs) for approval. • Coordinate with suppliers to ensure timely delivery of goods and services. • Monitor outstanding purchase orders and follow up on delayed deliveries. • Support urgent operational requirements while minimizing unnecessary emergency purchases. B. Departmental Coordination & Planning • Coordinate with Al Hazm Mall operations, facilities management, maintenance, administration, and other assigned departments. • Collect monthly procurement forecasts from departments. • Identify frequently purchased materials and recommend consolidated purchasing. • Coordinate with warehouse teams to verify stock availability before initiating purchases. • Support the establishment of minimum and maximum inventory levels and reorder points. C. Supplier Management • Maintain an updated database of approved suppliers. • Monitor supplier delivery performance, product quality, and responsiveness. • Identify alternative suppliers to reduce dependency on single sources. • Support supplier evaluations and periodic performance reviews. D. Procurement Documentation & Compliance • Maintain complete PR, RFQ, quotation, PO, delivery, and approval records. • Ensure compliance with the Group's procurement policies and authorization matrix. • Coordinate with finance and receiving teams to resolve invoice, PO, and goods receipt discrepancies. • Maintain procurement records suitable for internal and external audits. • Ensure procurement transactions are accurately recorded in the designated system. E. Cost Control & Reporting • Prepare weekly procurement status reports. • Track pending purchase requests, outstanding orders, and delayed deliveries. • Identify cost-saving opportunities through competitive quotations and purchase consolidation. • Report procurement bottlenecks and operational risks to the Group Supply Chain Manager. Key Performance Indicators • PR-to-PO processing lead time. • Percentage of purchase orders delivered on time. • Percentage of purchases supported by approved procurement documentation. • Reduction in avoidable urgent purchase requests. • Procurement savings against approved baselines. • Number and age of outstanding purchase requests and purchase orders. Qualifications & Experience • Bachelor's degree in Supply Chain Management, Business Administration, Procurement, or related discipline. • Minimum 3–5 years of procurement experience, preferably in Qatar. • Experience in facilities management, retail, mall operations, hospitality, or diversified business groups is advantageous. • Knowledge of local suppliers and procurement practices. • Proficiency in ERP/procurement systems and Microsoft Excel. • Strong negotiation, coordination, communication, and reporting skills. Authority & Accountability • Reports directly to the Group Supply Chain Manager. • May negotiate quotations within assigned responsibilities. • Must obtain approvals in accordance with the approved delegation of authority. • Has no independent authority to commit the Group to purchases or contracts outside approved limits. • Must maintain confidentiality, impartiality, and compliance with conflict-of-interest requirements.

Bachelor's degree in Supply Chain Management, Business Administration, Procurement, or related discipline. Minimum 3–5 years of procurement experience, preferably in Qatar. Experience in facilities management, retail, mall operations, hospitality, or diversified business groups is advantageous. Knowledge of local suppliers and procurement practices. Proficiency in ERP/procurement systems and Microsoft Excel. Strong negotiation, coordination, communication, and reporting skills.

A. Operational Procurement: Receive, review, and process purchase requisitions (PRs) from all assigned Group departments and business units. Verify purchase requests for completeness, approved budgets, technical specifications, and required delivery dates. Obtain and evaluate supplier quotations in accordance with procurement policies. Prepare comparative statements and purchase orders (POs) for approval. Coordinate with suppliers to ensure timely delivery of goods and services. Monitor outstanding purchase orders and follow up on delayed deliveries. Support urgent operational requirements while minimizing unnecessary emergency purchases. B. Departmental Coordination & Planning: Coordinate with Al Hazm Mall operations, facilities management, maintenance, administration, and other assigned departments. Collect monthly procurement forecasts from departments. Identify frequently purchased materials and recommend consolidated purchasing. Coordinate with warehouse teams to verify stock availability before initiating purchases. Support the establishment of minimum and maximum inventory levels and reorder points. C. Supplier Management: Maintain an updated database of approved suppliers. Monitor supplier delivery performance, product quality, and responsiveness. Identify alternative suppliers to reduce dependency on single sources. Support supplier evaluations and periodic performance reviews. D. Procurement Documentation & Compliance: Maintain complete PR, RFQ, quotation, PO, delivery, and approval records. Ensure compliance with the Group's procurement policies and authorization matrix. Coordinate with finance and receiving teams to resolve invoice, PO, and goods receipt discrepancies. Maintain procurement records suitable for internal and external audits. Ensure procurement transactions are accurately recorded in the designated system. E. Cost Control & Reporting: Prepare weekly procurement status reports. Track pending purchase requests, outstanding orders, and delayed deliveries. Identify cost-saving opportunities through competitive quotations and purchase consolidation. Report procurement bottlenecks and operational risks to the Group Supply Chain Manager.