Procurement Assistant (Interior Fit Out Works)

About the role

Requirements

• 1.     Qualifications:
• ●       Diploma or Bachelor’s Degree in Business Administration, Procurement, Supply Chain, or a related field.
• ●       1–3 years of experience in a procurement support or administrative role, in the interior fit-out sector.
• ●       Familiarity with procurement workflows in the UAE is a plus.
• 2.     Specific Job Abilities:
• ●       Proficient in MS Office (Excel, Word, Outlook).
• ●       Familiar with procurement or ERP systems (experience with systems like Oracle, SAP, or Zoho is an advantage).
• ●       Basic understanding of construction materials, fit-out components, and supply chain processes.
• ●       Strong organizational and coordination skills.
• ●       Good written and verbal communication.
• ●       Attention to detail and accuracy in documentation.
• ●       Ability to manage multiple tasks and meet deadlines in a fast-paced environment.
• ●       Team player with a proactive and positive attitude.

Responsibilities

• Major Duties and Responsibilities:
• 1. Supplier Coordination & RFQ Management
• • Prepare and issue RFQs to suppliers and subcontractors as directed by the Procurement Manager.
• • Follow up on quotation submissions, clarify missing or incomplete information, and log all responses accurately.
• • Maintain a supplier database and regularly update contact details, product ranges, and commercial terms.
• 2. Procurement Documentation
• • Assist in the preparation and formatting of Purchase Orders (POs) and subcontract agreements.
• • Ensure proper filing of all procurement records including quotations, PO copies, delivery notes, and invoices.
• • Track and maintain logs for POs, material deliveries, and supplier performance.
• 3. Material Tracking & Delivery Coordination
• • Liaise with suppliers to confirm delivery schedules and update internal delivery trackers.
• • Support coordination with the site/store teams to ensure materials are received, checked, and documented properly.
• • Follow up on delayed deliveries or discrepancies and report issues to the Procurement Manager.
• 4. Pricing & Cost Records
• • Assist in preparing price comparison sheets and cost summaries.
• • Support the estimation or commercial team with sourcing of material rates during tender preparation.
• • Help maintain a historical pricing database for commonly used materials and services.
• Administrative Support
• • Coordinate with finance for invoice processing and payment tracking.
• • Organize supplier documents for prequalification, compliance checks, and contract execution.
• • Help schedule procurement-related meetings and record minutes if required.
• • The employee may be required to undertake any other duties or responsibilities as assigned by the management from time to time, in line with the role and organizational needs.

Skills

• MS Office (Excel, Word, Outlook)
• Procurement workflows
• RFQ management
• Purchase Order (PO) processing
• supplier coordination
• ERP systems (Oracle, SAP, Zoho)
• pricing & cost records
• material tracking
• delivery coordination
• contract administration
• invoice processing
• document control
• tender preparation support
• supply chain basics