Admin Manager

Key Responsibilities • Coordinate administrative support, scheduling, and operational documentation (reports, minutes, presentations) for the operations team • Manage vendor coordination, contracts, SLAs, service visits, and escalate compliance risks or performance issues • Handle procurement administration (POs, quotations, invoice verification against deliveries/service reports) • Maintain the critical-spares register (stock levels, lead times, warranties) and coordinate replenishment, inventory counts, and reconciliation • Maintain accurate records across CAFM/CMMS and ERP systems, plus controlled technical documentation (certificates, manuals, drawings) • Coordinate documentation for technical service providers (BMS, EPMS, DCIM, CCTV, ACS, Modbus, BACnet) without engineering approval authority • Support budgeting, dashboards, vendor scorecards, and compliance with HSE/cybersecurity/ISO policies while maintaining confidentiality Skills & Experience • Strong organizational, analytical, and multitasking abilities with excellent written/verbal communication • Proficiency in Microsoft Office (Excel, Word, PowerPoint, Outlook) and CAFM/CMMS or ERP/asset-management systems • Demonstrated experience in vendor coordination, contract administration, procurement, invoice control, and spare-parts inventory management • Basic understanding of Data Center electrical, mechanical, controls, and security systems (BMS/EPMS/DCIM familiarity an advantage) • Diploma/bachelor's degree in Business Administration, Supply Chain, Procurement, or related field, with 3–5 years' relevant experience (Data Center or mission-critical facility experience an advantage)

Diploma/bachelor's degree in Business Administration, Supply Chain, Procurement, or related field, with 3–5 years' relevant experience (Data Center or mission-critical facility experience an advantage)

Coordinate administrative support, scheduling, and operational documentation for the operations team; Manage vendor coordination, contracts, SLAs, service visits, and escalate compliance risks or performance issues; Handle procurement administration (POs, quotations, invoice verification against deliveries/service reports); Maintain the critical-spares register (stock levels, lead times, warranties) and coordinate replenishment, inventory counts, and reconciliation; Maintain accurate records across CAFM/CMMS and ERP systems, plus controlled technical documentation (certificates, manuals, drawings); Coordinate documentation for technical service providers (BMS, EPMS, DCIM, CCTV, ACS, Modbus, BACnet) without engineering approval authority; Support budgeting, dashboards, vendor scorecards, and compliance with HSE/cybersecurity/ISO policies while maintaining confidentiality