Document Controller

We are seeking an experienced Document Controller to manage, track, maintain, and control all project documentation for major infrastructure projects. The successful candidate will be responsible for ensuring that engineering, technical, contractual, quality, and project-related documents are accurately recorded, distributed, archived, and maintained in accordance with project procedures, client requirements, and document control standards. Maintaining of all technical documents such as specifications, drawings vendor drawings, calculation sheets, field revision instructions, engineering revisions instructions, shop maintaining the Electronic Document Archive. Preparing the monthly document control reports such as Registers/logs of Critical / Non-Critical Documents, GFC Drawings, Shop Drawings, RFI,NCR, CAR (Corrective Action Request ) etc. for the submission of monthly progress report to the client Keeping all periodical records / registers as required under the provisions of various laws. Registration / Renewal of various licenses. Issuing Documents as per their status and requirement through the Engineering Transmittals generated. to the Client, Consultant, Project Departments and Company Head Office. Keeping track with Head Office and Vendors for latest Documents and Drawings & issuing the latest revisions of those. Handling and maintaining all types of incoming & outgoing correspondences & transmittals. Complying and presenting as built documents as per approved final document procedure. Preparing daily reports, weekly reports and monthly reports for maintaining regular record of site development. Maintaining Master Document Register generated by the Database and making it ready for Monthly Progress Report & to submit for Milestone Payment.

Diploma or Bachelor's Degree in Business Administration, Engineering, Information Management, or a related discipline. Minimum 5 years of document control experience , with at least 3 years dedicated to infrastructure, roads, utilities, or construction projects . Proven experience working with engineering consultants, contractors, and project management teams on large-scale infrastructure projects. Strong knowledge of document control procedures, records management systems, and project filing structures. Experience in managing technical documents including drawings, specifications, submittals, RFIs, method statements, material approvals, inspection records, transmittals, and contractual correspondence. Proficient in Electronic Document Management Systems (EDMS) such as Aconex, Procore, Autodesk Construction Cloud (ACC), ProjectWise, Asite, or equivalent platforms . Strong understanding of document numbering systems, revision control, workflows, distribution matrices, and document retention procedures. Experience maintaining registers for incoming and outgoing correspondence, technical submissions, shop drawings, material submittals, RFIs, NCRs, and project deliverables. Proficient in Microsoft Office applications including Word, Excel, Outlook, and SharePoint. Ability to maintain confidentiality and ensure accuracy of project documentation. Strong organizational, communication, and coordination skills. Experience working on roads, utilities, stormwater, drainage, water, wastewater, and infrastructure projects is highly preferred.

Manage, track, maintain, and control all project documentation for major infrastructure projects. Ensure engineering, technical, contractual, quality, and project-related documents are accurately recorded, distributed, archived, and maintained per project procedures, client requirements, and document control standards. Maintain technical documents (specifications, drawings, vendor drawings, calculation sheets, field revision instructions, engineering revision instructions). Maintain Electronic Document Archive. Prepare monthly document control reports (Registers/logs of Critical/Non-Critical Documents, GFC Drawings, Shop Drawings, RFI, NCR, CAR) for monthly progress reports to client. Keep periodical records/registers under applicable laws. Handle registration/renewal of licenses. Issue documents per status via Engineering Transmittals to Client, Consultant, Project Departments, and Head Office. Track latest documents/drawings with Head Office and vendors, issue latest revisions. Manage all incoming/outgoing correspondences and transmittals. Comply with as-built documentation procedures. Prepare daily/weekly/monthly reports for site development records. Maintain Master Document Register for monthly progress reports and milestone payments.