Document Controller

Job Description

Requirements

• Qualifications
• - Diploma or Bachelor's degree in Business Administration, Information Management, Engineering, or a related field.
• - Minimum 5+ years of experience as a Document Controller in construction or engineering projects.
• - Experience working with consultants, contractors, and multidisciplinary project teams.
• - Familiarity with document control standards and quality management systems.
• - Experience using Electronic Document Management Systems (EDMS) is preferred.
• Technical Skills
• - Proficiency in Microsoft Office (Word, Excel, Outlook, PowerPoint).
• - Experience with document management systems such as Aconex, Procore, SharePoint, Autodesk Construction Cloud (ACC), or similar EDMS platforms.
• - Strong knowledge of document numbering, revision control, filing systems, and transmittal procedures.
• - Excellent data entry, record management, and reporting skills.
• Core Competencies
• - Excellent organizational and time management skills.
• - High attention to detail and accuracy.
• - Strong communication and coordination skills.
• - Ability to manage multiple tasks and meet deadlines.
• - Confidentiality and professionalism.
• - Problem-solving and analytical skills.
• - Teamwork and collaboration.
• - Strong documentation and record management capabilities.

Responsibilities

• Key Responsibilities
• - Establish and maintain an efficient document control system for all project documentation.
• - Receive, register, classify, and distribute incoming and outgoing documents.
• - Ensure all project documents are properly reviewed, approved, and issued according to document control procedures.
• - Maintain accurate document registers, logs, and tracking systems.
• - Control revisions and ensure that only the latest approved documents are available for project use.
• - Coordinate with project teams, consultants, contractors, and clients regarding document submissions and approvals.
• - Archive project documents in both electronic and hard-copy formats in accordance with company policies.
• - Prepare document transmittals, correspondence, and reports.
• - Monitor document submission schedules and follow up on overdue documents.
• - Support engineering and project teams by ensuring timely access to project documentation.
• - Assist in project audits by providing complete and organized documentation records.
• - Maintain confidentiality and security of project information and records.
• - Ensure compliance with quality management systems, document control procedures, and contractual requirements.

Skills Required