Fleet Coordinator

Key Responsibilities: Fleet Monitoring & Fuel Management: • Consumption Analysis: Monitor and track the total distance travelled by all equipment and vehicles to accurately calculate and analyze fuel consumption. • Fuel Card Administration: Manage and follow up on fuel cards daily. Identify and resolve issues regarding non-functioning cards immediately. • System Integration: Liaise with the supplier and internal users/sites regarding the new diesel monitoring system to ensure smooth operation. • Data Verification: Cross-reference GPS data with fuel card transactions to detect anomalies or discrepancies. Reporting: Provide administrative and operational support to ensure business continuity of the following roles: • Document Controller: Assist in filing, document retrieval, and maintaining department’s documentation standards. • Finance Clerk: Assist with invoice verification, submission and financial record keeping. • Fleet Management Officer: Assist with vehicle scheduling, maintenance coordination, follow up on Purchase Requisitions & PO using the Enterprise software. Qualifications and Skills: • Computer Literacy: High proficiency in Microsoft Office, Office 365 and One Drive. • Enterprise Software: Ability to quickly learn and adapt to IFS Cloud (or similar ERP systems). • Fleet Systems: Familiarity with GPS tracking software, Cloud based enterprise software and fuel monitoring systems.

Fleet Monitoring & Fuel Management: Consumption Analysis: Monitor and track the total distance travelled by all equipment and vehicles to accurately calculate and analyze fuel consumption. Fuel Card Administration: Manage and follow up on fuel cards daily. Identify and resolve issues regarding non-functioning cards immediately. System Integration: Liaise with the supplier and internal users/sites regarding the new diesel monitoring system to ensure smooth operation. Data Verification: Cross-reference GPS data with fuel card transactions to detect anomalies or discrepancies. Reporting: Provide administrative and operational support to ensure business continuity of the following roles: Document Controller: Assist in filing, document retrieval, and maintaining department’s documentation standards. Finance Clerk: Assist with invoice verification, submission and financial record keeping. Fleet Management Officer: Assist with vehicle scheduling, maintenance coordination, follow up on Purchase Requisitions & PO using the Enterprise software.