Executive Assistant

Who we are? We create iconic designs and experiences for living, leisure and business that continually surpass expectations. Through accelerated strategic investment and innovation on an unrivalled scale, we provide unparalleled opportunities to shape the future and advance societies. Our goal is to deliver long-term, sustainable value wherever we go, laying the foundations for a new era of intelligent, connected living. Our Vision: To be at the forefront of urban innovation, shaping the future of intelligent, connected living. Our Mission: We create iconic designs and experiences for living, leisure and business that continuously surpass expectations for our customers. Through accelerated strategic investment, collaboration and innovation we drive opportunities and embrace new technologies that set the future benchmark for intelligent, connected living. About the role: The Executive Assistant will provide high-level administrative and organisational support to senior leadership, ensuring the smooth and efficient coordination of daily activities and business operations. The role requires a proactive and highly organised individual with strong problem-solving skills, the ability to anticipate priorities and manage competing demands, and the professionalism to operate effectively in a fast-paced and dynamic environment. The position also involves supporting business objectives through effective coordination, communication, and administrative excellence. Roles & Responsibilities: • Administrative Support: Coordinate key tasks, prepare presentations, draft approval requests, and ensure timely processing of approvals. • Calendar and Communication Management: Manage the active calendar of appointments, communicate commitments, process expense reports, and draft confidential correspondence. • Liaison Role: Serve as a trusted point of contact between senior leadership, internal departments, and external stakeholders, fostering effective communication, strong relationships, and collaboration. • Meetings Coordination: Organize departmental and executive meetings, record and distribute minutes, follow up on action items, and maintain an effective filing system. • Document Preparation: Create and edit letters, memos, agendas, meeting notes, and presentations. • Reports Coordination: Compile periodic and ad-hoc reports by coordinating with relevant teams and ensuring quality and timely submission. • Approval Management: Facilitate the approval process by collecting and verifying necessary supporting information. • Travel Management: Organize and manage travel arrangements for the leadership team, including itineraries and related logistics. • Event Management: Plan and coordinate events, including venue arrangements, catering, invitations, and budget management. Qualifications and Education requirements: • Bachelor’s degree (or equivalent) in Business Administration, Sales, Marketing or related fields. • Proficiency in MS Office (Excel, PowerPoint, Word). • 8+ years of experience supporting C-Level Executives, with at least 4 years in the UAE. Preferred Skills & Competencies: • Excellent communication skills in written and spoken English. • Proven ability to work independently, manage multiple priorities, and thrive in a fast-paced environment. • Demonstrated ability to handle confidential information with discretion. • Strong organizational skills and attention to detail. • Flexibility to manage diverse tasks and adaptability to ambiguity. "At Modon, we believe that diverse perspectives drive innovation and success. We are committed to fostering an inclusive workplace where individuals of all backgrounds, experiences, and abilities are valued, respected, and empowered to thrive. We welcome applications from talented professionals who share our passion for collaboration, excellence, and continuous growth"

Bachelor’s degree (or equivalent) in Business Administration, Sales, Marketing or related fields. Proficiency in MS Office (Excel, PowerPoint, Word). 8+ years of experience supporting C-Level Executives, with at least 4 years in the UAE.

Administrative Support: Coordinate key tasks, prepare presentations, draft approval requests, and ensure timely processing of approvals. Calendar and Communication Management: Manage the active calendar of appointments, communicate commitments, process expense reports, and draft confidential correspondence. Liaison Role: Serve as a trusted point of contact between senior leadership, internal departments, and external stakeholders, fostering effective communication, strong relationships, and collaboration. Meetings Coordination: Organize departmental and executive meetings, record and distribute minutes, follow up on action items, and maintain an effective filing system. Document Preparation: Create and edit letters, memos, agendas, meeting notes, and presentations. Reports Coordination: Compile periodic and ad-hoc reports by coordinating with relevant teams and ensuring quality and timely submission. Approval Management: Facilitate the approval process by collecting and verifying necessary supporting information. Travel Management: Organize and manage travel arrangements for the leadership team, including itineraries and related logistics. Event Management: Plan and coordinate events, including venue arrangements, catering, invitations, and budget management.