Executive Assistant

Location: Abu Dhabi Role Purpose Provide comprehensive administrative and executive support to the Project Manager by managing office operations, coordinating communications, maintaining project documentation, preparing reports, and ensuring efficient workflow within the project. Accountabilities • Manage the Project Manager's calendar, meetings, appointments, and correspondence. • Prepare meeting minutes, internal memos, letters, emails, and reports. • Maintain and archive project documents, contracts, agreements, and records. • Coordinate with internal departments and external stakeholders to gather information and support reporting activities. • Review operational reports and prepare summaries for management review. • Ensure timely submission of monthly reports, work plans, and client invoices. • Handle office administration, including stationery procurement, inventory management, petty cash, and SAP business requests. • Arrange travel, accommodation, and logistics for business visits and events. • Support compliance with HSSE policies and promote a safe working environment. • Provide general administrative and coordination support as directed by the Project Manager. Qualifications & Experience • Bachelor's Degree or Diploma in Business Administration or a related field. • Certification in Office Administration, Secretarial Practice, or Project Management is an advantage. • 2-5 years of experience as an Executive Assistant, Administrative Assistant, or Office Secretary. • Experience in Waste Management, Environmental Services, Facilities Management, or related industries is preferred. • Proven experience supporting senior managers and handling administrative, reporting, and coordination responsibilities. Knowledge & Skills • Office Administration and Office Management • Business Correspondence and Professional Letter Writing • Reporting, Data Analysis, and Presentation Preparation • Advanced MS Office skills (Word, Excel, PowerPoint) • Knowledge of SAP and office management systems • Strong verbal and written communication skills in English • Arabic language skills are an advantage • Organizational, coordination, and stakeholder management skills • Negotiation and problem-solving abilities

Bachelor's Degree or Diploma in Business Administration or a related field. Certification in Office Administration, Secretarial Practice, or Project Management is an advantage. 2-5 years of experience as an Executive Assistant, Administrative Assistant, or Office Secretary. Experience in Waste Management, Environmental Services, Facilities Management, or related industries is preferred. Proven experience supporting senior managers and handling administrative, reporting, and coordination responsibilities.

Manage the Project Manager's calendar, meetings, appointments, and correspondence. Prepare meeting minutes, internal memos, letters, emails, and reports. Maintain and archive project documents, contracts, agreements, and records. Coordinate with internal departments and external stakeholders to gather information and support reporting activities. Review operational reports and prepare summaries for management review. Ensure timely submission of monthly reports, work plans, and client invoices. Handle office administration, including stationery procurement, inventory management, petty cash, and SAP business requests. Arrange travel, accommodation, and logistics for business visits and events. Support compliance with HSSE policies and promote a safe working environment. Provide general administrative and coordination support as directed by the Project Manager.