Executive - Contracts

Summary of the Job Role: The Executive – Contracts manages the preparation and administration of commercial lease contracts, tenant communications, and rental documentation, supporting the Sr. Supervisor in maintaining URED's rental portfolio. Key Responsibilities: Lease Contract Processing • Prepare standard commercial lease contracts, addenda, and renewals in accordance with approved templates and commercial terms • Process new lease documentation through the approval workflow via Kissflow and DocuSign • Update Yardi with accurate lease data, financial terms, and tenant information upon contract execution Tenant Administration • Manage tenant onboarding documentation, including trade licences, commercial registrations, and KYC documents • Handle tenant queries related to contracts, payment schedules, and lease terms • Coordinate with tenants on scheduled lease renewals, rent escalations, and contract modifications Reporting & Compliance • Prepare weekly reports on contract status, pending renewals, and overdue documentation • Ensure all lease files are complete, organized, and audit-ready Qualifications • Bachelor's in Business, Real Estate, or Commerce Experience • 4-5 years in lease administration or property management • Ejar System Experience & Proficiency for atleast 2 years • Yardi proficiency required Technical Skills & Tools • Ejar System Proficiency • Wrike – project and task management, cross-functional collaboration • Claude (Anthropic AI) – AI productivity tool for drafting, research, data summarisation, and content generation • Yardi – enterprise property management and ERP system; used across all departments for purchase orders, purchase requisitions, and payment processing • Yardi – lease administration, contract management, CRM, and tenant financial tracking

Bachelor's in Business, Real Estate, or Commerce

Lease Contract Processing: Prepare standard commercial lease contracts, addenda, and renewals in accordance with approved templates and commercial terms; Process new lease documentation through the approval workflow via Kissflow and DocuSign; Update Yardi with accurate lease data, financial terms, and tenant information upon contract execution. Tenant Administration: Manage tenant onboarding documentation, including trade licences, commercial registrations, and KYC documents; Handle tenant queries related to contracts, payment schedules, and lease terms; Coordinate with tenants on scheduled lease renewals, rent escalations, and contract modifications. Reporting & Compliance: Prepare weekly reports on contract status, pending renewals, and overdue documentation; Ensure all lease files are complete, organized, and audit-ready.