Executive Assistant/Global HR Assistant

Job Title: Executive Assistant/HR Assistant Location: Dubai, GCC (hybrid working) Reports To: Co-Founder & Co-Chief Executive Officer, HR Manager & Operations Director Department: Operations Team Contract Type: Full-time, Permanent Salary Range: 6,000-8,000 AED per month (depending on experience) ABOUT US Bacchus is a creative agency offering public relations, production, and social media services to inspirational brands across the breadth of the luxury lifestyle sector. Female-founded and headquartered in London, the agency has offices in New York City, Miami, and the GCC, with a global network of partners. THE ROLE We are looking for an enthusiastic and proactive Executive Assistant/HR Assistant to join our dynamic global agency. In this role, you will play a key part in supporting our Co-Founder & Co-Chief Executive officer and Global HR Manager across a wide range of functions. This is a great opportunity to collaborate with our global offices in the US and UK, gaining valuable international experience. KEY RESPONSIBILITIES Personal Assistant Duties • Manage personal administration for Co-Founder & Co-Chief Executive Officer, including scheduling medical appointments • Oversee and coordinate her children’s schedule, when applicable • Coordinate personal errands, including home requirements • Organise comprehensive travel arrangements, bookings and create travel schedules • Manage Co-Founders expenses and provide receipts to the finance team in a timely and clear manner. Diary & Communication Management • Maintain full diary management and act as a primary point of contact for client and team liaison • Schedule meetings and calls across multiple platforms, including Zoom, Microsoft Teams, and Google Meet • Manage all formal invitations and guest correspondence for Co-Founder & Co-Chief Executive Officer. Office Administration & Operations • Oversee day-to-day office functions, including procurement of supplies and equipment maintenance • Collaborate closely with the Operations and HR teams on administrative processes. • Coordinate facilities management, including maintenance and safety assessments (FRA, PAT Testing) where applicable • Ensure the general office environment and storage areas are maintained to a high standard. HR Support • Provide day-to-day administrative support to the Global HR Manager across a range of HR admin functions • Lead on GGC & KSA visa applications, including owning the AXS portal. Knowledge and experience on the AXS portal and government bodies is essential for the role • Assist with global visa applications and right-to-work checks • Support the performance review process by scheduling key dates, sending reminders, and keeping records up to date • Support the onboarding and off-boarding processes, including documentation and systems setup • Manage the GCC/KSA recruitment inbox and coordinate interview scheduling. Benefits • 25 days of annual leave plus agreed state holidays • We give you one additional day of holiday entitlement per year served, capped at five days • Annual flight ticket home to your country of passport issue or alternative flight budget - after one year of employment • Premium private medical insurance • 10% commission on any fees introduced to the company • Remote working for 10 days over the summer