Facilities Administrator

Khidmah is seeking a dedicated and organized FM Administrator to join our Integrated Facilities Management (IFM) Services Division in the Kingdom of Saudi Arabia (KSA). In this role, you will play a pivotal part in ensuring seamless daily operations by providing robust administrative, secretarial, and personal support to the Services Division and Contract Manager. Key Responsibilities: • Administrative Excellence: Manage daily schedules, appointments, and meetings, handle incoming correspondence, and draft professional letters, memos, charts, graphs, and PowerPoint presentations. • Project & Document Control: Maintain a user-friendly document control system, tracking project records, staff lists, organizational structures, contract copies, and workflow processes. • Reporting & Tracking: Develop and draft comprehensive weekly and monthly reports for management and clients, while tracking new business pipelines and variable jobs. • Cross-Functional Collaboration: Act as a key liaison across HR, Bids, Procurement, Finance, and project teams—handling everything from purchase requisitions and RFQs to expense reports. • Client Engagement: Track client communications to ensure timely responses and coordinate approvals for additional site works. • Compliance & Safety: Maintain strict adherence to Khidmah's Health, Safety, and Environmental (HSE) policies, Information Security standards, and Business Continuity Plan (BCP) guidelines. What We Are Looking For: • Education: A Diploma or Bachelor’s degree in Business Administration or a relevant specialization. (FM-related certifications, such as a Facility Management Professional, are a strong plus!) • Experience: 3 to 5 years of experience working as an Administrative Officer, preferably within the Facilities Management (FM) industry. • Technical Proficiency: Advanced skills in MS Office (Excel, Word, PowerPoint, Visio, and Publisher), alongside familiarity with enterprise systems like SAP ERP or Oracle, Maximo, FSI, and Adobe Acrobat. If you are detail-oriented, results-driven, and ready to contribute to a dynamic facilities management team, we want to hear from you!

Education: A Diploma or Bachelor’s degree in Business Administration or a relevant specialization. (FM-related certifications, such as a Facility Management Professional, are a strong plus!) Experience: 3 to 5 years of experience working as an Administrative Officer, preferably within the Facilities Management (FM) industry. Technical Proficiency: Advanced skills in MS Office (Excel, Word, PowerPoint, Visio, and Publisher), alongside familiarity with enterprise systems like SAP ERP or Oracle, Maximo, FSI, and Adobe Acrobat.

Administrative Excellence: Manage daily schedules, appointments, and meetings, handle incoming correspondence, and draft professional letters, memos, charts, graphs, and PowerPoint presentations. Project & Document Control: Maintain a user-friendly document control system, tracking project records, staff lists, organizational structures, contract copies, and workflow processes. Reporting & Tracking: Develop and draft comprehensive weekly and monthly reports for management and clients, while tracking new business pipelines and variable jobs. Cross-Functional Collaboration: Act as a key liaison across HR, Bids, Procurement, Finance, and project teams—handling everything from purchase requisitions and RFQs to expense reports. Client Engagement: Track client communications to ensure timely responses and coordinate approvals for additional site works. Compliance & Safety: Maintain strict adherence to Khidmah's Health, Safety, and Environmental (HSE) policies, Information Security standards, and Business Continuity Plan (BCP) guidelines.