HR Specialist / HR & Administration Manager / Chief People Officer

Role Description We are seeking a people-focused, organized, and strategic human resources professional to support employee management, workplace administration, and organizational development. This opportunity is suitable for professionals working across HR operations, HR and administration coordination, or broader people strategy, depending on the scope of the position. The successful candidate will help develop effective HR processes, maintain accurate employee records, support recruitment and onboarding, and promote a positive and productive workplace culture. The role may also involve overseeing administrative functions, advising on workforce planning, improving HR policies, and aligning people initiatives with business objectives. Key Responsibilities • Coordinate day-to-day HR activities, including recruitment support, onboarding, employee documentation, personnel records, and internal communications. • Support the development and implementation of HR policies, procedures, employee guidelines, and administrative workflows. • Assist with workforce planning, talent development, performance management, and employee engagement initiatives. • Coordinate recruitment activities, including job postings, candidate screening, interview scheduling, and communication with applicants. • Maintain accurate employee information, employment documentation, leave records, and other confidential HR data. • Support payroll coordination, benefits administration, attendance tracking, and employee-related documentation in collaboration with relevant teams. • Respond to employee inquiries regarding HR procedures, workplace policies, and administrative matters. • Assist with employee relations, workplace concerns, conflict resolution, and initiatives that encourage a respectful and inclusive working environment. • Monitor HR processes and recommend improvements to enhance efficiency, consistency, and the employee experience. • Coordinate office administration, facilities, supplies, vendor communications, and other operational activities where required. • Support compliance with applicable employment regulations, internal policies, confidentiality requirements, and recordkeeping standards. • Prepare HR reports, workforce summaries, administrative updates, and relevant documentation for management review. • Contribute to organizational development, employee retention, leadership support, and talent management initiatives. • For broader leadership responsibilities, establish people strategies, workforce priorities, HR performance indicators, and organizational policies aligned with business goals. • Collaborate with department heads and senior leadership to address staffing needs, organizational changes, and employee development priorities. • Promote a professional workplace culture built on accountability, communication, fairness, and continuous improvement. Qualifications • A diploma or bachelor's degree in Human Resources, Business Administration, Management, Organizational Psychology, or a related field is preferred. • Good understanding of HR operations, recruitment processes, employee relations, personnel administration, and workplace policies. • Strong communication, interpersonal, organizational, and problem-solving skills. • Ability to handle confidential employee information with discretion and professionalism. • Familiarity with HR information systems, applicant tracking systems, payroll platforms, and Microsoft Office applications is an advantage. • Knowledge of employment regulations, HR documentation, benefits administration, and employee recordkeeping practices. • Ability to coordinate multiple priorities, maintain accurate records, and meet administrative deadlines. • Strong judgment and the ability to address workplace matters fairly, professionally, and consistently. • A collaborative mindset and the ability to work effectively with employees, department heads, and external service providers. • For management-level responsibilities, the ability to coordinate HR and administrative functions, improve operational processes, and support team performance. • For executive-level responsibilities, strong strategic thinking, organizational leadership, workforce planning, and change management capabilities. • A proactive approach to improving employee engagement, organizational effectiveness, and HR service delivery. • The ideal candidate combines sound HR knowledge with strong organizational and interpersonal abilities. They can support essential people operations while contributing to a positive workplace environment and sustainable business growth, with the scope of responsibility aligned to the position's level and organizational needs.

A diploma or bachelor's degree in Human Resources, Business Administration, Management, Organizational Psychology, or a related field is preferred. Good understanding of HR operations, recruitment processes, employee relations, personnel administration, and workplace policies. Strong communication, interpersonal, organizational, and problem-solving skills. Ability to handle confidential employee information with discretion and professionalism. Familiarity with HR information systems, applicant tracking systems, payroll platforms, and Microsoft Office applications is an advantage. Knowledge of employment regulations, HR documentation, benefits administration, and employee recordkeeping practices. Ability to coordinate multiple priorities, maintain accurate records, and meet administrative deadlines. Strong judgment and the ability to address workplace matters fairly, professionally, and consistently. A collaborative mindset and the ability to work effectively with employees, department heads, and external service providers. For management-level responsibilities, the ability to coordinate HR and administrative functions, improve operational processes, and support team performance. For executive-level responsibilities, strong strategic thinking, organizational leadership, workforce planning, and change management capabilities. A proactive approach to improving employee engagement, organizational effectiveness, and HR service delivery.

Coordinate day-to-day HR activities, including recruitment support, onboarding, employee documentation, personnel records, and internal communications. Support the development and implementation of HR policies, procedures, employee guidelines, and administrative workflows. Assist with workforce planning, talent development, performance management, and employee engagement initiatives. Coordinate recruitment activities, including job postings, candidate screening, interview scheduling, and communication with applicants. Maintain accurate employee information, employment documentation, leave records, and other confidential HR data. Support payroll coordination, benefits administration, attendance tracking, and employee-related documentation in collaboration with relevant teams. Respond to employee inquiries regarding HR procedures, workplace policies, and administrative matters. Assist with employee relations, workplace concerns, conflict resolution, and initiatives that encourage a respectful and inclusive working environment. Monitor HR processes and recommend improvements to enhance efficiency, consistency, and the employee experience. Coordinate office administration, facilities, supplies, vendor communications, and other operational activities where required. Support compliance with applicable employment regulations, internal policies, confidentiality requirements, and recordkeeping standards. Prepare HR reports, workforce summaries, administrative updates, and relevant documentation for management review. Contribute to organizational development, employee retention, leadership support, and talent management initiatives. For broader leadership responsibilities, establish people strategies, workforce priorities, HR performance indicators, and organizational policies aligned with business goals. Collaborate with department heads and senior leadership to address staffing needs, organizational changes, and employee development priorities. Promote a professional workplace culture built on accountability, communication, fairness, and continuous improvement.