Human Resources Coordinator

HR Coordinator About Vibes Events Vibes Events is an Abu Dhabi-based events and experiential company delivering large-scale events, activations, and staffing solutions across the UAE and the region. We work with some of the most prominent organisations in the public and private sectors, bringing together a passionate team of professionals committed to excellence in every project we deliver About the Role We are seeking a detail-oriented HR Coordinator to provide administrative, documentation, data management, and operational support to the People & Talent Department during the implementation of a new Human Resource Management System (HRMS). You will focus on HR data collection, verification, cleansing, and migration preparation, while coordinating with internal stakeholders and the HRMS implementation partner to ensure a smooth, accurate, and timely transition. Location: Abu Dhabi, UAE Reporting To: Head of People & Talent Duration: 2 Months (extendable based on business requirement) What You’ll Do HRMS Implementation Support • Assist in coordinating HRMS implementation activities, milestones, and deliverables, liaising with the HRMS vendor, internal departments, and stakeholders • Support system configuration, user acceptance testing (UAT), and implementation documentation; prepare user guides, process documentation, and training materials • Maintain implementation trackers, action logs, issue registers, and progress reports HR Data Management & Migration • Collect, consolidate, validate, and organise employee information from existing HR records and systems • Perform data cleansing, identify discrepancies, and coordinate corrections; verify employment details, leave balances, attendance records, and employee documentation • Prepare accurate employee master data in prescribed Excel templates for migration, and support data reconciliation before and after migration HR Documentation & Process Coordination • Organise, review, and update employee files, HR forms, templates, policies, and procedural documents with strong version control and confidentiality • Document HR workflows and SOPs aligned with HRMS requirements; support preparation of HR reports, presentations, dashboards, and management updates HR Operations & Stakeholder Coordination • Provide day-to-day administrative and coordination support to the People & Talent Department • Coordinate training schedules, implementation meetings, and user feedback; support employees during HRMS onboarding and initial system adoption What We Are Looking For • Bachelor’s degree in Human Resources, Business Administration, or a related discipline • 3–4 years of relevant HR experience, preferably in HR operations, HR documentation, employee data management, or HRMS administration • Previous involvement in HRMS implementation, HR data migration, or digital transformation projects is an advantage • Advanced Microsoft Excel skills – PivotTables, XLOOKUP/VLOOKUP, formulas, conditional formatting, data validation, data cleansing, and reconciliation • Strong understanding of HR processes, employee lifecycle administration, and confidential data handling; familiarity with UAE HR practices and employment documentation preferred • Excellent written and verbal English; high attention to detail, strong planning and organisation, and the ability to work independently in a fast-paced environment