Office Manager / Office Administrator

iHeartArabi is the premier destination for high-quality audio storytelling in the MENA region. As an extension of iHeartMedia - the #1 audio company in the United States - we combine global production standards with deep regional relevance. We are dedicated to creating culturally resonant podcasts and audio content that entertains, informs, and connects with Arabic-speaking audiences worldwide.  About The Role We are seeking a highly organized, proactive, and resourceful Office Manager / Office Administrator to support the launch and day-to-day operations of our Doha office. This role will serve as the operational backbone of the office, ensuring a professional, efficient, and welcoming work environment while supporting employees, visitors, vendors, and leadership. The ideal candidate is a self-starter who thrives in a fast-paced environment, enjoys building processes from the ground up, and can effectively manage multiple priorities while maintaining exceptional attention to detail. This role is expected in office 5 days a week at the iHeartArabi office located in Msheireb. Key Responsibilities Office Operations & Administration • Manage the day-to-day operations of the Doha office. • Ensure the office is fully functional, organized, and maintained to a high standard. • Coordinate procurement and setup of office supplies, office equipment, computers, production equipment, furniture, and facilities management. • Serve as the primary point of contact for landlords, building management, utilities, and service providers. • Establish and maintain office policies, procedures, and administrative systems. • Oversee office budgets, invoices, expense tracking, and vendor payments. Facilities & Vendor Management • Manage relationships with external vendors, suppliers, contractors, and service providers. • Coordinate maintenance, repairs, cleaning services, security, and other facility-related requirements. • Monitor service agreements and ensure compliance with contractual obligations. • Negotiate and manage office-related procurement and purchasing activities. • Coordinate recording schedules for the iHeartArabi podcast studio space within the office (in partnership with production teams) Employee Support • Serve as liaison for iHeartMedia corporate team in the US for new hires: • Coordinate preparation of job descriptions with hiring managers • Manage job postings and initial candidate screening • Assist with immigration processes, for new and existing employees • Coordinate new hire onboarding activities with payroll, benefits and other HR service providers • Serve as the initial point of escalation for employee concerns & issues • Serve as the first point of contact for employees and visitors and manage hospitality • Coordinate office onboarding for new hires, including office access, workspace setup and orientation of office operations. • Ensure office health, safety, and wellbeing standards are maintained Executive & Administrative Support • Provide administrative support to local and regional leadership as required • Coordinate meetings, manage conference room and podcast studio calendars, and overall meeting logistics • Serve as the first point of contact for employees and visitors and manage hospitality • Manage event supplies and branded premium inventory Compliance & Local Coordination • Support compliance with local regulations and administrative requirements. • Coordinate documentation and administrative processes related to business operations in Qatar. • Liaise with government offices, consultants, and service providers when required. • Ensure company records and documentation are maintained accurately and confidentially. Qualifications • Bachelor's degree or equivalent experience. • 2+ years of experience in office management, office administration, executive support, or facilities management. • Experience supporting a corporate or multinational office environment preferred. • Strong organizational and multitasking skills. • Excellent verbal and written communication skills in English and Arabic. • Proficiency in Microsoft Office Suite (Outlook, Word, Excel, PowerPoint). • Experience managing vendors, budgets, and facilities. • Strong problem-solving skills and ability to work independently. • Ability to work from the iHeartArabi office in Msheireb 5 days a week (Sunday through Thursday) Key Competencies • Highly organized and detail-oriented • Proactive and self-motivated • Strong interpersonal and relationship-building skills • Professional and customer-service oriented • Adaptable and comfortable in a growing environment • Strong sense of ownership and accountability • Ability to handle confidential information with discretion Show more Show less

Bachelor's degree or equivalent experience. 2+ years of experience in office management, office administration, executive support, or facilities management. Experience supporting a corporate or multinational office environment preferred. Strong organizational and multitasking skills. Excellent verbal and written communication skills in English and Arabic. Proficiency in Microsoft Office Suite (Outlook, Word, Excel, PowerPoint). Experience managing vendors, budgets, and facilities. Strong problem-solving skills and ability to work independently. Ability to work from the iHeartArabi office in Msheireb 5 days a week (Sunday through Thursday).

Office Operations & Administration: Manage the day-to-day operations of the Doha office; Ensure the office is fully functional, organized, and maintained to a high standard; Coordinate procurement and setup of office supplies, office equipment, computers, production equipment, furniture, and facilities management; Serve as the primary point of contact for landlords, building management, utilities, and service providers; Establish and maintain office policies, procedures, and administrative systems; Oversee office budgets, invoices, expense tracking, and vendor payments. Facilities & Vendor Management: Manage relationships with external vendors, suppliers, contractors, and service providers; Coordinate maintenance, repairs, cleaning services, security, and other facility-related requirements; Monitor service agreements and ensure compliance with contractual obligations; Negotiate and manage office-related procurement and purchasing activities; Coordinate recording schedules for the podcast studio space within the office (in partnership with production teams). Employee Support: Serve as liaison for corporate team in the US for new hires: coordinate job descriptions, manage job postings and initial candidate screening, assist with immigration processes, coordinate onboarding activities with payroll and benefits, serve as initial escalation for employee concerns; Serve as first point of contact for employees and visitors and manage hospitality; Coordinate office onboarding for new hires, including access, workspace setup, and orientation; Ensure office health, safety, and wellbeing standards are maintained. Executive & Administrative Support: Provide administrative support to local and regional leadership; Coordinate meetings, manage conference room and podcast studio calendars, and overall meeting logistics; Serve as first point of contact for employees and visitors and manage hospitality; Manage event supplies and branded premium inventory. Compliance & Local Coordination: Support compliance with local regulations and administrative requirements; Coordinate documentation and administrative processes related to business operations in Qatar; Liaise with government offices, consultants, and service providers; Ensure company records and documentation are maintained accurately and confidentially.