Document Controller

About the role

Responsibilities

• Maintain and control the project document management system, including document registration, numbering, filing, revision control, and distribution.
• Receive, log, issue, and track drawings, technical documents, submittals, reports, correspondence, minutes of meetings, and transmittals.
• Ensure that all project documents are properly coded, reviewed, approved, and distributed to the relevant internal and external stakeholders.
• Manage document workflows through the applicable DMS / EDMS platform and ensure timely routing of submissions, reviews, responses, and approvals.
• Maintain accurate registers for incoming and outgoing documents, RFIs, submittals, letters, drawings, and project deliverables.
• Coordinate with the Project Manager, Project Director, technical team, consultants, contractors, and client representatives to ensure proper document control flow.
• Monitor document status, overdue actions, and pending reviews, and provide regular updates to the project team.
• Ensure that superseded documents are clearly identified and that only the latest approved revisions are issued for use.
• Support project close-out by compiling final records, handover documentation, as-built documentation, and archive files as required.
• Maintain confidentiality and ensure that project records are handled in accordance with company and client requirements

Skills

• Document management system
• DMS / EDMS
• document registration
• revision control
• submittals
• drawing control
• records management
• project close-out
• stakeholder coordination