Document Controller / Project Coordinator

Key Responsibilities - Establish and maintain an organized project document-control system. - Maintain records of drawings, specifications, submittals, approvals, correspondence, reports and other project documents. - Control the receipt, distribution, revision and filing of drawings and technical documents. - Ensure site teams are working from the latest approved drawings and revisions. - Maintain document registers and track outstanding submissions/approvals. - Coordinate documentation between Project Managers, Site Engineers, QA/QC, Procurement, subcontractors, consultants and clients. - Prepare and maintain project correspondence, letters, transmittals and supporting documentation. - Coordinate meeting schedules, invitations and meeting arrangements. - Prepare meeting agendas where required and assist with Minutes of Meeting (MOM). - Maintain action trackers and follow up responsible parties on outstanding meeting actions. - Support the project team in preparing weekly/monthly progress documentation. - Maintain records of RFIs, material submittals, method statements, inspection requests, NCRs and approvals, where applicable. - Coordinate material requirements with the site and Procurement teams. - Prepare/coordinate material requests and purchase-related documentation. - Follow up material orders, delivery status and outstanding requirements. - Maintain records of material approvals, purchase requests, delivery notes and related documentation. - Maintain subcontractor documentation and project-related records. - Assist in maintaining snagging/de-snagging trackers and project completion documentation. - Support preparation of handover documents, warranties, certificates and close-out records. - Maintain both electronic and physical project files in an organized manner. - Ensure confidentiality and proper control of sensitive project information. - Provide general project administration and coordination support to the Project/Site Manager.

Establish and maintain an organized project document-control system; maintain records of drawings, specifications, submittals, approvals, correspondence, reports and other project documents; control the receipt, distribution, revision and filing of drawings and technical documents; ensure site teams are working from the latest approved drawings and revisions; maintain document registers and track outstanding submissions/approvals; coordinate documentation between Project Managers, Site Engineers, QA/QC, Procurement, subcontractors, consultants and clients; prepare and maintain project correspondence, letters, transmittals and supporting documentation; coordinate meeting schedules, invitations and meeting arrangements; prepare meeting agendas where required and assist with Minutes of Meeting (MOM); maintain action trackers and follow up responsible parties on outstanding meeting actions; support the project team in preparing weekly/monthly progress documentation; maintain records of RFIs, material submittals, method statements, inspection requests, NCRs and approvals, where applicable; coordinate material requirements with the site and Procurement teams; prepare/coordinate material requests and purchase-related documentation; follow up material orders, delivery status and outstanding requirements; maintain records of material approvals, purchase requests, delivery notes and related documentation; maintain subcontractor documentation and project-related records; assist in maintaining snagging/de-snagging trackers and project completion documentation; support preparation of handover documents, warranties, certificates and close-out records; maintain both electronic and physical project files in an organized manner; ensure confidentiality and proper control of sensitive project information; provide general project administration and coordination support to the Project/Site Manager.