Executive Assistant

Company Description United Development Company for Consultancy & Training (UDC) is a leading training and consulting firm, established in 2002 in Kuwait. Leveraging strategic international collaborations with renowned training providers around the globe, UDC designs and delivers innovative, high-impact programs led by top-tier trainers and subject-matter experts. Our mission is to empower individuals and organizations through customized learning and development solutions that drive sustainable growth and success. Job Title: Executive Assistant Location: Sharq, Kuwait (On-site) Job Type: Full-time Role Summary We are seeking a highly organized, proactive, and detail-oriented Executive Assistant to support our senior management team. The successful candidate will play a key role in ensuring smooth day-to-day operations by providing high-level administrative support, facilitating internal and external communications, and managing office tasks with professionalism and discretion. Key Responsibilities - Provide executive-level administrative support to senior management - Prepare, review, and manage expense reports and related documentation - Handle internal and external correspondence in both Arabic and English - Organize and coordinate meetings, including preparing agendas, materials, and follow-ups - Draft professional proposals, RFPs, and RFQs as required - Support the preparation and design of presentations - Draft and schedule Social media posts , monitor engagement, support content sharing by trainers and executives - Maintain organized filing systems and ensure accurate document printing and record keeping - Conduct client follow-ups and assist in handling meeting requests and scheduling - Assist in occasional client visits or off-site support if required - Act as a point of contact to ensure high standards of client satisfaction - Perform general administrative duties, including data entry, calendar management, and travel arrangements - Prepare training rooms by reserve spaces, arrange ergonomic/seating layouts, stock supplies, handle setup using best‑practice checklists - Take initiative and perform any task necessary to ensure efficient team performance Qualifications & Skills - Proven experience in a similar Executive Assistant or Administrative role - Strong executive support and administrative assistance capabilities - Excellent verbal and written communication skills in both Arabic and English - Strong command of Microsoft Office (Word, Excel, PowerPoint, Outlook) - High attention to detail with strong organizational and time management skills - Ability to manage multiple tasks and priorities under pressure - Proactive and flexible, with a willingness to take ownership of tasks and adapt to evolving responsibilities - Strong attention to detail, proactive, and service-oriented - Team-oriented mindset with a can-do attitude Additional Assets (Preferred but not required) - Experience in training, consultancy, or professional services sectors - Familiarity with proposal writing and procurement documentation (RFPs, RFQs) - Design skills (PowerPoint visuals, basic formatting for client documents) If you’re a self-motivated professional with a passion for excellence and thrive in a dynamic environment, we invite you to join our team and contribute to delivering impactful solutions that shape the future of individuals and organizations alike. Show more Show less

Provide executive-level administrative support to senior management; Prepare, review, and manage expense reports and related documentation; Handle internal and external correspondence in both Arabic and English; Organize and coordinate meetings, including preparing agendas, materials, and follow-ups; Draft professional proposals, RFPs, and RFQs as required; Support the preparation and design of presentations; Draft and schedule Social media posts, monitor engagement, support content sharing by trainers and executives; Maintain organized filing systems and ensure accurate document printing and record keeping; Conduct client follow-ups and assist in handling meeting requests and scheduling; Assist in occasional client visits or off-site support if required; Act as a point of contact to ensure high standards of client satisfaction; Perform general administrative duties, including data entry, calendar management, and travel arrangements; Prepare training rooms by reserve spaces, arrange ergonomic/seating layouts, stock supplies, handle setup using best‑practice checklists; Take initiative and perform any task necessary to ensure efficient team performance