CHIEF ACCOUNTANT

Job Purpose The Chief Accountant is responsible for managing the hotel's day-to-day accounting operations and ensuring accurate financial records, timely reporting, effective financial controls, and compliance with company policies and applicable accounting standards. The position supports the Director of Finance / Financial Controller in maintaining strong financial controls and ensuring the accuracy and integrity of the hotel's financial information. Key Responsibilities • General Accounting • Manage the day-to-day accounting activities of the hotel. • Ensure all financial transactions are accurately recorded and properly supported. • Maintain the general ledger and accounting records. • Review journal entries, accruals, provisions, and adjustments. • Ensure accurate and timely posting of all financial transactions. • Monitor and reconcile balance sheet accounts. • Ensure proper filing and maintenance of financial documentation. • Month-End & Year-End Closing • Coordinate the month-end closing process. • Ensure all revenue, expenses, accruals, provisions, and adjustments are recorded accurately. • Prepare and review month-end schedules and reconciliations. • Assist in preparing year-end financial statements and supporting schedules. • Ensure closing deadlines are met in accordance with company requirements. • Accounts Payable & Receivable • Supervise Accounts Payable and Accounts Receivable activities. • Ensure supplier invoices are properly verified, approved, and recorded. • Monitor supplier balances and payment schedules. • Ensure timely collection and reconciliation of receivables. • Review outstanding balances and follow up on overdue accounts. • Maintain accurate vendor and customer accounts. • Income Audit & Revenue Control • Review daily hotel revenue reports and supporting documents. • Ensure revenues from Rooms, Food & Beverage, Spa, Events, and other departments are accurately recorded. • Reconcile revenue between the PMS, POS, and accounting system. • Investigate discrepancies and ensure corrective action is taken. • Monitor cash, credit card, bank, and other payment transactions. • Ensure appropriate controls over cash handling and revenue collection. • Bank & Cash Reconciliation • Review daily cash reports and bank transactions. • Prepare and review bank reconciliations. • Monitor cash balances and ensure proper cash controls. • Investigate and resolve discrepancies promptly. • Ensure compliance with hotel cash-handling procedures. • Financial Reporting • Prepare financial reports and schedules as required. • Provide accurate financial information to the Director of Finance / Financial Controller. • Assist with monthly financial reporting and management accounts. • Analyze significant variances and provide explanations. • Support management in understanding financial performance. • Budgeting & Forecasting • Assist in the preparation of the hotel's annual budget. • Support monthly forecasting and financial planning. • Monitor actual results against budget and forecast. • Identify significant variances and communicate them to management. • Assist departments in maintaining effective budgetary control. • Internal Controls & Compliance • Ensure effective internal financial controls are maintained. • Monitor compliance with hotel policies, procedures, and financial controls. • Support internal and external audits. • Provide requested documentation and financial schedules to auditors. • Identify control weaknesses and recommend corrective actions. • Ensure compliance with applicable accounting standards and local statutory requirements. • Inventory & Cost Control • Work closely with Cost Control, Purchasing, Stores, and operational departments. • Review inventory records and stock reconciliations. • Support monthly stocktaking and investigate discrepancies. • Monitor food, beverage, and other operational costs. • Ensure proper recording of inventory movements and adjustments. • Payroll & Staff-Related Accounting • Coordinate with HR and Payroll to ensure accurate payroll accounting. • Review payroll-related journal entries and reconciliations. • Ensure staff-related expenses and provisions are properly recorded. • Maintain confidentiality of employee financial information. • Team Supervision & Development • Supervise and guide the accounting team. • Allocate responsibilities and monitor work progress. • Review the team's work for accuracy and completeness. • Train and develop finance colleagues. • Promote teamwork, accountability, and professional standards. Show more Show less

General Accounting: - Manage the day-to-day accounting activities of the hotel. - Ensure all financial transactions are accurately recorded and properly supported. - Maintain the general ledger and accounting records. - Review journal entries, accruals, provisions, and adjustments. - Ensure accurate and timely posting of all financial transactions. - Monitor and reconcile balance sheet accounts. - Ensure proper filing and maintenance of financial documentation. Month-End & Year-End Closing: - Coordinate the month-end closing process. - Ensure all revenue, expenses, accruals, provisions, and adjustments are recorded accurately. - Prepare and review month-end schedules and reconciliations. - Assist in preparing year-end financial statements and supporting schedules. - Ensure closing deadlines are met in accordance with company requirements. Accounts Payable & Receivable: - Supervise Accounts Payable and Accounts Receivable activities. - Ensure supplier invoices are properly verified, approved, and recorded. - Monitor supplier balances and payment schedules. - Ensure timely collection and reconciliation of receivables. - Review outstanding balances and follow up on overdue accounts. - Maintain accurate vendor and customer accounts. Income Audit & Revenue Control: - Review daily hotel revenue reports and supporting documents. - Ensure revenues from Rooms, Food & Beverage, Spa, Events, and other departments are accurately recorded. - Reconcile revenue between the PMS, POS, and accounting system. - Investigate discrepancies and ensure corrective action is taken. - Monitor cash, credit card, bank, and other payment transactions. - Ensure appropriate controls over cash handling and revenue collection. Bank & Cash Reconciliation: - Review daily cash reports and bank transactions. - Prepare and review bank reconciliations. - Monitor cash balances and ensure proper cash controls. - Investigate and resolve discrepancies promptly. - Ensure compliance with hotel cash-handling procedures. Financial Reporting: - Prepare financial reports and schedules as required. - Provide accurate financial information to the Director of Finance / Financial Controller. - Assist with monthly financial reporting and management accounts. - Analyze significant variances and provide explanations. - Support management in understanding financial performance. Budgeting & Forecasting: - Assist in the preparation of the hotel's annual budget. - Support monthly forecasting and financial planning. - Monitor actual results against budget and forecast. - Identify significant variances and communicate them to management. - Assist departments in maintaining effective budgetary control. Internal Controls & Compliance: - Ensure effective internal financial controls are maintained. - Monitor compliance with hotel policies, procedures, and financial controls. - Support internal and external audits. - Provide requested documentation and financial schedules to auditors. - Identify control weaknesses and recommend corrective actions. - Ensure compliance with applicable accounting standards and local statutory requirements. Inventory & Cost Control: - Work closely with Cost Control, Purchasing, Stores, and operational departments. - Review inventory records and stock reconciliations. - Support monthly stocktaking and investigate discrepancies. - Monitor food, beverage, and other operational costs. - Ensure proper recording of inventory movements and adjustments. Payroll & Staff-Related Accounting: - Coordinate with HR and Payroll to ensure accurate payroll accounting. - Review payroll-related journal entries and reconciliations. - Ensure staff-related expenses and provisions are properly recorded. - Maintain confidentiality of employee financial information. Team Supervision & Development: - Supervise and guide the accounting team. - Allocate responsibilities and monitor work progress. - Review the team's work for accuracy and completeness. - Train and develop finance colleagues. - Promote teamwork, accountability, and professional standards.