Site Coordinator

Job Title: Workplace Solutions_site coordinator Company: Brand Aid Job Location: Kuwait City About Us: Brand Aid company was established in 2019 as a specialized Sales and Merchandising company, providing support in Kuwait, Qatar and Lebanon. BA has now grown in size to a staff of more than 300, providing support to more than 800 Point of sale. Positioned as a connection point between the Retail Industry and Wholesalers (Manufacturers/Distributors), the company specializes in Sales and Merchandising Services by providing insightful Business Solutions, customized Sales Staff and innovative and creative Merchandisers and Installers, across a variety of retail industries. These outlets include FMCG, consumer electronics, health & beauty, Tobacco company, home appliances, hardware, telecommunications and others. The structure of this work ethic filters down from Management right through to each and every last team member of Brand Aid About the Role We are seeking an experienced and proactive Facility Management Specialist to oversee and independently manage our day-to-day workplace operations. In this role, you will be responsible for ensuring seamless facility maintenance, managing procurement and budgeting, coordinating office renovation projects, and overseeing lease and vendor contracts. If you thrive in dynamic workplace environments and have strong technical exposure combined with solid administrative and financial control experience, we want to hear from you. Key Responsibilities • Facility Operations & Maintenance: o Oversee day-to-day facility maintenance and operations across offices to ensure a safe, efficient, and well-maintained working environment. o Manage reactive maintenance, hard/soft services, vendor SLAs, and routine inspections. • Procurement & SAP Administration: o Drive procurement processes for workplace goods and services. o Utilize SAP to handle the full procurement lifecycle, including Purchase Requisitions (PRs), Purchase Orders (POs), Goods Receipts (GRs), and vendor invoice processing. • Budgeting & Finance: o Manage operating budgets for facilities, monitor expenditure, and ensure cost efficiency across all workplace services. o Oversee lease agreements, rent schedules, utility payments, and financial tracking for real estate commitments. • Office Renovations & Project Coordination: o Coordinate fitout works, office layouts, and renovation projects from planning to execution with contractors and internal stakeholders. Key Requirements & Qualifications • Experience: Proven experience in Facility Management / Workplace Operations (candidates with a background at premier FM/Real Estate firms such as Sodexo/Kelvin, JLL, Savills, or similar global service providers are highly preferred). • Technical Exposure: Solid background in technical operations, building services, and maintenance management. • SAP Expertise: Hands-on experience using SAP for PR/PO/GR creation and management. • Procurement & Real Estate Knowledge: Familiarity with procurement practices, contract management, lease administration, and rent processing. • Fit out Coordination: Practical experience managing office renovations, fitouts, and contractor site work. • Autonomy: Strong problem-solving capabilities with the ability to operate independently and take full ownership of workplace activities. How to Apply: Please hit the easy apply below  We are an equal opportunity employer and value diversity at our company. We do not discriminate on the basis of race, religion, color, national origin, gender, sexual orientation, age, or marital status. Show more Show less

Experience in Facility Management / Workplace Operations; background at premier FM/Real Estate firms such as Sodexo/Kelvin, JLL, Savills, or similar global service providers preferred. Technical exposure in building services and maintenance management. SAP Expertise: hands-on experience using SAP for PR/PO/GR creation and management. Procurement & Real Estate knowledge: familiarity with procurement practices, contract management, lease administration, and rent processing. Fit out coordination: practical experience managing office renovations, fitouts, and contractor site work. Autonomy with strong problem-solving capabilities to operate independently and own workplace activities.

Oversee day-to-day facility maintenance and operations across offices to ensure a safe, efficient, and well-maintained working environment; manage reactive maintenance, hard/soft services, vendor SLAs, and routine inspections. Drive procurement processes for workplace goods and services; utilize SAP to handle PR/PO/GR lifecycle and vendor invoice processing. Manage operating budgets for facilities, monitor expenditure, and ensure cost efficiency; oversee lease agreements, rent schedules, utility payments, and financial tracking for real estate commitments. Coordinate fitout works, office layouts, and renovation projects from planning to execution with contractors and internal stakeholders.