Administrative Assistant

Key Responsibilities: • Regulatory Liaison: • Serves as the primary point of contact with relevant authorities and government agencies. • Assists with applications and renewals for business permits and licenses, ensuring ongoing compliance. • Monitors regulatory updates and communicates required changes to management. • Contract Management: • Collects, organizes, and maintains all client and third-party service contracts in a central system. • Tracks contract timelines and manage renewal schedules. • Ensures all contractual documentation is current and accessible. • Logistics & Client Coordination: • Assists in planning logistics to support efficient routing for collections and deliveries. • Coordinates with clients, including hospitals and specialized facilities, to align services with their needs. • Schedules pickups and services based on volume and compliance requirements. • Tender & Procurement Management: • Supports the preparation and submission of tenders, ensuring accuracy and timely delivery. • Maintains detailed records of tender documentation, submissions, and outcomes. • Reporting & Invoicing: • Prepares monthly treatment certifications for clients to confirm compliance. • Manages invoicing for specialized services, such as liquid waste and filter disposal. Qualifications: • Education: Degree in Business Administration, Office Management, or a related field. • Experience: 2–4 years in an administrative, compliance, or client coordination. • Skills: • Strong organizational and multitasking abilities • Proficiency in Microsoft Office Suite (Excel, Word, Outlook) • Excellent written and verbal communication skills (English & Arabic) • Attention to detail and a high level of accuracy • Ability to handle confidential information with discretion Show more Show less