Executive Assistant

LK Talent Collective Executive Assistant Finance · CRM · Director Support Dubai, UAE The role We are looking for an exceptional Executive Assistant to support the founders and directors of our client from their Dubai office. This is far more than a diary role. You will run the finance administration, keep the CRM accurate, organise international travel and events, and make sure nothing slips. You will work directly with the founders and have visibility across the entire business: media, marketing, lifestyle management and real estate. Discretion is essential, as you will see confidential client, commercial and financial information every day. This role is based in Dubai and covers teams across the UAE, UK, Europe and the USA. What you’ll do Director support • Manage diaries, meetings and priorities for the founders and directors. • Prepare agendas, notes, follow-ups and action lists. • Manage inboxes, calls and requests, and filter what needs attention. • Prepare documents, proposals and presentations. • Keep projects moving and chase the team for what is outstanding. • Handle confidential and personal matters with total discretion. Finance management • Raise and issue client invoices and track what is owed. • Chase outstanding payments and keep the debtor list current. • Process supplier invoices, expenses and company card spending. • Support payroll and commission runs with accurate monthly figures. • Liaise with accountants and bookkeepers in Dubai and the UK. • Maintain clean financial records and reporting for the founders. CRM, events and travel • Own the CRM: keep clients, brands, deals and pipeline accurate and up to date. • Produce sales and activity reports for the founders and directors. • Book international travel: flights, hotels, visas and ground transport. • Plan and coordinate client events, shoots and magazine launches. • Manage suppliers, the Dubai office and day-to-day operations. • Support new team members with onboarding, systems and equipment. You’re a fit if • Experienced: 3+ years as an Executive Assistant, Operations or Office Manager, ideally supporting founders or senior directors. • Numbers confident: Comfortable with invoicing, expenses, budgets and chasing payments; experience with accounting software is an advantage. • Systems minded: Confident with CRM platforms, spreadsheets and keeping data accurate without being asked. • Exceptionally organised: Able to run multiple priorities across several time zones without dropping anything. • Discreet: Trusted with confidential client, commercial and personal information. • Proactive: Anticipates what is needed and solves problems before they reach the founders. • Polished communicator: Professional with clients, athletes, brands and suppliers alike. • Regional knowledge: UAE experience and a UAE driving licence are advantageous; Arabic is a bonus, not a requirement. What success looks like • The founders’ time is protected and nothing is missed. • Invoices go out on time and outstanding payments are chased and collected. • The CRM is accurate enough that reports can be trusted without checking. • Travel and events run smoothly, on budget, with no last-minute problems. • The Dubai office runs itself, and the wider team knows you are the person who gets things done. Have you got what it takes? To apply, contact LK Talent Collective on LinkedIn. Show more Show less

Experienced: 3+ years as an Executive Assistant, Operations or Office Manager, ideally supporting founders or senior directors. Numbers confident: Comfortable with invoicing, expenses, budgets and chasing payments; experience with accounting software is an advantage. Systems minded: Confident with CRM platforms, spreadsheets and keeping data accurate without being asked. Exceptionally organised: Able to run multiple priorities across several time zones without dropping anything. Discreet: Trusted with confidential client, commercial and personal information. Proactive: Anticipates what is needed and solves problems before they reach the founders. Polished communicator: Professional with clients, athletes, brands and suppliers alike. Regional knowledge: UAE experience and a UAE driving licence are advantageous; Arabic is a bonus, not a requirement.

Director support: Manage diaries, meetings and priorities for the founders and directors; Prepare agendas, notes, follow-ups and action lists; Manage inboxes, calls and requests, and filter what needs attention; Prepare documents, proposals and presentations; Keep projects moving and chase the team for what is outstanding; Handle confidential and personal matters with total discretion. Finance management: Raise and issue client invoices and track what is owed; Chase outstanding payments and keep the debtor list current; Process supplier invoices, expenses and company card spending; Support payroll and commission runs with accurate monthly figures; Liaise with accountants and bookkeepers in Dubai and the UK; Maintain clean financial records and reporting for the founders. CRM, events and travel: Own the CRM: keep clients, brands, deals and pipeline accurate and up to date; Produce sales and activity reports for the founders and directors; Book international travel: flights, hotels, visas and ground transport; Plan and coordinate client events, shoots and magazine launches; Manage suppliers, the Dubai office and day-to-day operations; Support new team members with onboarding, systems and equipment.