Executive Assistant & Office Coordinator

The role You'll be the CEO's right hand for operations. You'll keep the office, paperwork and people admin running so the team can focus on client work. This isn't a "take instructions and file things" job. You'll own outcomes, not just tasks. What you'll own Supporting the CEO • Run the CEO's calendar end to end. Prioritise, protect focus time, and make sure every meeting has a purpose, an agenda and the right people. • Prepare briefing notes, take minutes, and follow every action item until it's done. • Sort the inbox, handle follow-ups, draft letters and emails in English and Arabic, and plan travel. Office and compliance • Keep the office running: supplies, maintenance, building management and equipment. • Track company licences and renewals (MOCI, CAPT, PAM and others) on a compliance calendar. Work with our PRO, legal and finance so nothing lapses. People admin and documents • Help track leave and attendance, run onboarding and offboarding checklists, keep employee files, and schedule interviews. • Maintain a clean, searchable digital filing system. • Prepare, format and track proposals, letters and agreements. Route them for approval and signature with our finance, commercial and legal teams. • Put together the regular operations reports. • Welcome clients, partners and talent who visit, and help with shoot-day logistics when needed. What you bring • 3+ years as an executive assistant or office coordinator • Fluent English. Arabic strongly preferred • Strong Google Workspace skills, and you use AI tools to work faster • Discretion, and the confidence to push back on senior people and follow up with them • Agency experience (media, marketing or creative) is a strong plus • Familiarity with Kuwait government e-services (Sahel, MOCI, PAM) is a plus What we offer • KWD 400–600 per month, depending on experience Show more Show less