Personal Assistant to Chief Executive Officer

Duties and responsibilities • Manage the CEO's calendar end-to-end: schedule, prioritize, and protect time across internal meetings, board commitments, and external stakeholders • Handle confidential personal tasks as directed: household scheduling, family travel, gift procurement, vendor management • Coordinate domestic and international travel including flights, hotels, ground transport, visa arrangements, and detailed itineraries • Screen, draft, and triage executive email and correspondence, ensuring the CEO sees only what requires direct attention • Prepare briefing documents, background research, and talking points before board meetings, investor calls, and media appearances • Act as primary gatekeeper and first point of contact for executives, board members, investors, and high-priority external parties • Track action items and follow-up commitments from meetings; chase deadlines across departments on the CEO's behalf • Manage expense reporting, invoice approvals, and reimbursement submissions in accordance with company policy • Anticipate the CEO's needs by maintaining awareness of their priorities, relationships, and upcoming commitments across all contexts Qualifications: • Bachelor's degree in business, communications, or a related field (preferred by most corporate employers) Experience: • 3–5 years supporting a C-suite executive, board-level principal, or equivalent high-demand role • Experience in a fast-paced environment: high-growth startup, financial services, private equity, legal, or management consulting • Prior exposure to confidential information with a documented history of discretion Technical skills: • Calendar platforms: Google Workspace and Microsoft 365/Outlook at advanced level • Travel booking: Concur, TripActions, Egencia, or direct corporate travel desk coordination • Communication tools: Slack, Teams, and executive email management at volume • Document preparation: PowerPoint or Keynote for briefing decks; Word and Google Docs for correspondence • Expense management: Concur, Expensify, or NetSuite expense workflows • AI productivity tools: Otter.ai, Superhuman, Motion, or equivalent for meeting notes and email triage Show more Show less

Bachelor's degree in business, communications, or a related field (preferred by most corporate employers)

Manage the CEO's calendar end-to-end: schedule, prioritize, and protect time across internal meetings, board commitments, and external stakeholders; Handle confidential personal tasks as directed: household scheduling, family travel, gift procurement, vendor management; Coordinate domestic and international travel including flights, hotels, ground transport, visa arrangements, and detailed itineraries; Screen, draft, and triage executive email and correspondence, ensuring the CEO sees only what requires direct attention; Prepare briefing documents, background research, and talking points before board meetings, investor calls, and media appearances; Act as primary gatekeeper and first point of contact for executives, board members, investors, and high-priority external parties; Track action items and follow-up commitments from meetings; chase deadlines across departments on the CEO's behalf; Manage expense reporting, invoice approvals, and reimbursement submissions in accordance with company policy; Anticipate the CEO's needs by maintaining awareness of their priorities, relationships, and upcoming commitments across all contexts