Administrator

The Administrator is responsible to plan, develop, coordinate, and direct the activities related to several functional areas of administrative services. • Supervise day-to-day operations of the Department and staff members and supports with daily clerical tasks. • Answer phone calls, provide information to callers, or redirect phone calls. • Ensure the office is stocked with necessary supplies and all equipment is working and properly maintained. Order office stationery and supplies as and when required. • Plan, schedule, and promote office events, including meetings, conferences, interviews, orientations, and training sessions. • Provide administrative support to the executive staff, business leaders and other senior members. • Assist with the preparation of meetings and teleconferences as well as facilitates the recording, transcription and distribution of minutes and action items. • Ensure timely and accurate content review and dissemination for leadership, including weekly leadership reports, monthly leadership updates and other business requirements. • Support the Executive Team and Leadership with preparation for annual leadership meetings (including but not limited to, supporter meetings, the membership business meeting, strategic planning meetings, etc.) • Prepare and edit correspondence, communications, presentations, and other documents. Provide oversight on new staff orientation, including trainings and resource materials. • Ensures the accuracy and appropriate maintenance of the policy manual, procedure manual and self-audit in accordance with leadership approvals and changing needs. • Support the implementation of HSE initiatives, participate in safety awareness activities, and contribute to incident reporting and resolution in alignment with company and IMS policies Education • Bachelor's Degree in Business Administration or any related field Experience: • Minimum 5 year(s) working experience, 3 year(s) relevant working experience, 2 year (s) GCC is a plus Show more Show less

Bachelor's Degree in Business Administration or related field; Minimum 5 years working experience; 3 years relevant working experience

Supervise day-to-day operations of the Department and staff members and support with daily clerical tasks. Answer phone calls, provide information to callers, or redirect phone calls. Ensure the office is stocked with necessary supplies and all equipment is working and properly maintained. Plan, schedule, and promote office events, including meetings, conferences, interviews, orientations, and training sessions. Provide administrative support to the executive staff, business leaders and other senior members. Assist with the preparation of meetings and teleconferences as well as facilitates the recording, transcription and distribution of minutes and action items. Ensure timely and accurate content review and dissemination for leadership, including weekly leadership reports, monthly leadership updates and other business requirements. Support the Executive Team and Leadership with preparation for annual leadership meetings. Prepare and edit correspondence, communications, presentations, and other documents. Provide oversight on new staff orientation, including trainings and resource materials. Ensures the accuracy and appropriate maintenance of the policy manual, procedure manual and self-audit in accordance with leadership approvals and changing needs. Support the implementation of HSE initiatives, participate in safety awareness activities, and contribute to incident reporting and resolution in alignment with company and IMS policies